GCVHOA BOARD MEETING

Held May 13, 2002

The May Meeting was called to order by President Sharon Ferguson, at 7:00 PM. After the pledge of Allegiance, the Secretary took the roll call. Five (5) Board members were present including Sharon Ferguson, Chad Reid, Ken Spann, Ted Strass, and John Groeneveld. Bob Jackson and Art McKellar were absent, The minutes of the April Board of Directors Meeting were read and approved. John read the financial report and it was approved as read. The architectural committee approved a request by Bob Jackson for work to be done to his residence.

Old Business

 

The president officially announced that the monthly maintenance fee is now $33.00 and that everyone would receive a statement from the treasurer to reconcile overpayments.

The security patrol was discussed and Ted said there is waning interest by the homeowners to man the security patrol. A motion was made by Ken and seconded by Ted that the security patrol be suspended for the summer. A vote was taken and the board unanimously approved the motion.

The sign out front was tabled until next meeting.

 

May 2002 New Business

 

Two bids were read concerning replacing the current cleaning service. After much discussion about insurance a motion was made by Chad, seconded by John that Cleaning by Gloria would be hired for the summer on a trial basis at $75.00 per week. Ken and Ted voted "no" and Chad and John voted "yes". The tie was broken with Sharon's vote of "yes".

Renewal of the water cooler contract was discussed. John reported that we are not charged for the cooler itself as long as we purchase water from the current supplier. There is no contract to renew. The board voted unanimously to continue to purchase the water and receive the free cooler.

 

 

 

May 13 Meeting (continued)

 

The refinishing of the interior of the Jacuzzi Spa was discussed. Jim Patton (the pool maintenance man) estimated a price of between $2000 and $2500. There is currently not enough money in the replacement fund for the expense and more bids and information would need to be gathered to make an intelligent decision. The spa improvements were tabled until the next meeting.

Chad showed the board members and those in attendance a proposal for re-doing the park documents. The existing documents have been completely retyped with the changes to the By-laws recently approved, as well the old changes that were approved in 1995. It was suggested that a 3 ring binder be used to hold the declarations, by-laws, and articles numbered consecutively at the bottom with an index in the front. Each page would also have the old page numbers for reference. Any future changes can now be updated by replacing individual pages rather than the entire book. Ted made a motion, seconded by Chad to purchase the binders and begin making the new books. The board unanimously approved the motion.

President Sharon Ferguson publicly thanked Don Roberts and Marvin Blanchard for their hard work clearing out the woods by the lake as well as Marvin and Shirley for cleaning the sign as you come in the park. Everyone appreciates extra effort by our neighbors.

A letter was read by Joe Delandro concerning the poor appearance and lack of upkeep of some of the properties within our community. A long discussion followed. The president asked for a list of those properties that were offensive. No action was taken at this time by the board of directors.

A motion was made by Ken and seconded by John to adjourn and the meeting was adjourned at 8:35 p.m.