GCVHOA BOARD MEETING

Held November 12, 2002

 

The November Meeting was called to order by President Sharon Ferguson, at 7:00 PM. After the pledge of Allegiance, Bob suggested that we show our respect to the veterans who gave their lives in defense of our country with a minute of silence.

The Secretary took the roll call. Seven (7) Board members were present including Sharon Spann, Chad Reid, Ken Spann, Ted Strass, John Groeneveld, Art McKellar and Bob Pruyn. The minutes of the October Board of Directors Meeting were read and approved. John Syron of the Pasco county police department talked about crime prevention, saying that anyone in the park can have a free risk assessment by the Pasco County Sheriffs Department and left forms with Sharon.

John read the financial report and it was approved as read.

 

November 2002 Old Business

Sharon told everyone that the telephone directories should be ready by the next meeting and if anyone was new to the park or the information was incomplete or inaccurate to contact Alice Sykes (quickly).

Sharon thanked Art McKellar, Bob Pruyn, Ted Strass, and Ray Bender for their work draining and cleaning the pool, installing the required markings on the steps and rejuvenating the concrete tables on the deck. Art also supervised the renovations to the Spa, which has been completed and is open again for our use. The hard work of these gentlemen has saved this park many hundreds, if not thousands of dollars

A motion to reupholster the 12 light green chairs was made by Ted, seconded by Bob that the chairs be reupholstered to match the color of the remaining chairs at a cost of $25 per chair. The board unanimously agreed to have the work done.

Ted discussed the rule sign at the pool and due to the high cost of creating the sign by the same company that did the entrance sign the issue was tabled until next meeting.

The sign out front is being redone in its existing place. Sharon thanked Art McKellar, Bob Pruyn, Ted Strass, and Chad Reid for their work in removing and preparing the block for the new sign.

 

November2002 New Business

A motion was made by Ted, seconded by Art for the park to purchase the existing water cooler instead of renting it. All Board members approved the purchase.

Sharon requested that we all make an effort to turn off the lights and fans in the clubhouse when leaving. The air conditioning if lowered during an event, all 3 thermostats should be returned to 75 degrees. Sharon also reminded everyone to keep the speed of our vehicles no more than 20 miles per hour. There are many folks walking in the evening when there is limited visibility.

John, the Treasurer made a motion to have the accounting firm that currently does our income taxes to take over the monthly accounting duties. We are currently paying John's daughter's company $110 per month and the cost will increase to $300 per month. After December 31st, property owners will mail their checks directly to Jones & Company. After some discussion, the motion was seconded by Ken and approved by all board members.

Jim Haley, chairman of the election committee, told us the time for voting would be between the hours of 3:00 & 6:00 on December 9th. The votes will be counted before the start of the Annual Meeting at 7:00 and results announced at that time. Absentee ballots are available from Jim Haley or Marilyn Glanzman or request a ballot by mail from Jim at 863-5847. The ballots must be received back to the election committee before 6:00 p.m. on December 9th.

Chad asked those present to consider being a "Trustee" next January. We are currently paying approximately $2000.00 each year for a CPA to conduct an audit. Our Declarations say that the Trustee's can perform this function and save us the expense. With some instruction from Jones & Company, who will be doing the accounting, it could be easily and quickly be done "in house" and the $2000 per year can remain in the bank.

A motion was made by Ken and seconded by Bob to adjourn and the meeting was adjourned at 8:15 p.m.