GCVHOA BOARD MEETING
Held March 10, 2003
The March meeting was called to order by President Rhonda King, at 7:00 PM. After the pledge of Allegiance, The Secretary took the roll call. Seven (7) Board members were present including Chad Reid, Ken Spann, John Groeneveld, Art McKeller, George Peck, Ted Strass and Rhonda King.
The minutes of the February Board of Directors Meeting were read and approved. John read the financial report and it was also approved as read followed by comments and suggestions on the evening’s agenda by members of the association.
The Architectural headed up by Paul Glanzman their committee had completed their written operating procedure and reported on 6 requests from property owners. All were approved by the committee and later approved by the Board. The procedure was read by the President and approved by the board.
The Welcoming committee chaired by Glory Schrader reported 3 visits last month to new residents. The procedures were read and approved by the board.
Wayne Morris of The Maintenance Committee reported that the solar system had been repaired and bulbs in the fire exits had been replaced. A new door closer has been installed on the men’s room door and the first aid kit was mounted to the wall in the kitchen. Wayne also reported that they had purchased 4 bags of “cold patch” and repaired pot holes that had developed in the roads. The recent roof leak in the clubhouse was evaluated and the air conditioner people were contacted. To prevent future leaks from wind blowing rain in the a/c vents, the committee ordered a sheet metal shroud to be placed on the vents on the roof and that should be installed this month.
Code Enforcement: The board addressed numerous infractions that were reported by the committee. In each situation, the board read only the infraction without reading the name or address. The board decided that 6 of the 8 complaints would receive a “1st Letter” from the Board. The board approved the committee’s procedures with some changes that have to be made.
Marilyn Glandsman, head of the Election committee reported that they also had working procedures and submitted them to the board for approval. The board approved the procedures of the election committee with a few minor changes
The budget was discussed. The idea of a line item system for approval of any changed items on the budget was discussed. As this is a new concept, the board could not agree on if the procedure should be done or how it would be done. It was tabled to permit more thought about the concept and ramifications if items were not approved.
Scheduling of use of the clubhouse was brought up. Art volunteered to interact with the president of the social club to plan the calendar as to who would get permission to use the club house and at what time.
A cover over the windows on the south side of the clubhouse was tabled until next meeting.
A computer committee reported that they had come up with a configuration and were in the process of getting pricing for their recommendation.
It was voted on and unanimously approved by the board to give the president of the social club a key to the shed out back for future access after an inventory had been conducted by both presidents.
The board heard complaints about the cleaning service leaving the floor extremely wet and that it is unsafe due to slipping risk and that it could cause the tiles to lift. It was agreed by the board to send a letter to the cleaning person.
The meeting was again opened up for comments and suggestions from those in attendance.
A motion was made by Chad and seconded by Art to adjourn and the meeting was adjourned at 9:00 p.m.