The Annual Membership meeting was called to order by President Rhonda King, at 7:00 PM with the pledge of allegiance. This was the Annual Meeting, which was postponed from December 2002 due to the fact that a quorum was not established at that time. After checking with the election committee, it was determined that 68 had voted providing the quorum necessary to conduct the meeting. The meeting was turned over to the election committee for the purpose of voting. At 7:25 the poles were closed and the meeting was turned back over to the president. Rhonda asked if anyone would like to chair the annual meeting and Dutch Sykes took over the meeting at that time. Chad read the minutes of the last annual meeting held in December 2001. Dutch opened the floor to comments and suggestions. The following suggestions were made and will be analyzed by the board for future action: New gas kitchen stove, gas use by property owners, purchase of chairs for the clubhouse, road situation, problem with doors locking during functions, charges by the accounting company to provide a report to a title company that all of their fees had been paid and shades or drapes in pool room to cut down glare for card and pool players. A motion was made by Orby Hurless and seconded by Bob Pruyn to adjourn the annual membership meeting. The annual meeting was closed.

April Business Meeting

With the completion of the annual membership meeting, Rhonda opened the April Business meeting. The Secretary took the roll call. Seven (6) Board members were present including Chad Reid, Ken Spann, John Groeneveld, Art McKeller, Ted Strass and Rhonda King. George Peck was not present.

Rhonda asked the election committee to read the results of the vote to accept the budget. A total of 63 members voted by proxy or in person, therefore, a quorum was established. Five members voted by absentee vote, 1 vote was not counted as no identity was established. The final vote count was 51 property owners voted "Yes" and 17 voted "No" with a total of 68. The budget was approved by 75% of the property owners while only 50% were required to approve the budget

John read the financial report and it was also approved as read followed by comments and suggestions on the evening’s agenda by members of the association.

Rhonda asked the board if they wanted an inside or outside audit. A motion was made by Chad and Seconded by Ken to have the trustees perform the audit of the 2002 records. The motion was approved by all board members.

The Architectural headed up by Paul Glanzman reported that they had no applications for review at this time. It should be noted that the forms are now available on the web site and can be printed directly for immediate use.

Ruth Stickel, a member of The Welcoming committee reported 1 new resident and introduced Ruth and Richard to those in attendance.

Bruce VanArnum reported for The Maintenance Committee told us Wayne had not given him anything before his departure north. Bruce did tell us that the metal shroud had been installed on the A/C vents on the roof to prevent wind from blowing rain into the vents and causing leaks. Bruce also stated that there was a problem with the kitchen sink faucet leaking badly and that the committee would look into either repairing or replacing the faucet. He also stated he performed minor fixes throughout the clubhouse. The road situation still needs to be addressed as to either sealing now or replacing in the near future.

Code Enforcement: The board was presented 3 infractions that were reported by the committee. Ken suggested that these be read and evaluated at the agenda meeting in the future to speed the business meetings. A vote was taken and 5 members of the board agreed. Noted for the record that Rhonda vehemently opposed this action, as no business should be conducted at the agenda meeting.  The 3 infractions will be read and discussed at the agenda meeting the last Wednesday of the month.

Marilyn Glandsman, head of the Election committee had already given her report earlier in the meeting.

Rhonda asked the board if they wanted an inside or outside audit. Chad made a motion, seconded by Ken to have the Trustees perform the audit. The board unanimously agreed.

The idea of a line item system for approval of any changed items on the budget was discussed. A vote was taken and all 5 members present agreed not to change the procedure submitted by the election committee.

Rhonda reported for the computer committee that a configuration had been recommended, and qoutes were gathered. A donation of two computers was mentioned and the board decided to table the issue at this time.

A cover over the windows on the south side of the clubhouse was again tabled until next meeting.

As all checks require 2 signatures, Rhonda asked the board for approval to add an additional person as signatory for the checking account as we had with past boards. The board voted to permit 2 additional board members to be able to sign corporate checks, as many people are not around during the summer. Ken and Chad were designated for the job.

The proposed addition of a roof and slab behind the kitchen was discussed. A motion was made that Bob Pruyn and Ken are to meet with the contractor who was holding our deposit from last year and that they would schedule the construction as soon as possible. The board unanimously approved the motion.

The secretary asked the board for approval to donate 2 tables to the association for use around the pool. Donation form is attached as part of the April minutes. All board members agreed to accept the donation from Chad.

The president gave each of the board members present copies of Florida Statutes concerning both non-profit corporations and guidelines for homeowner associations. She stated that if we had a question, our documents should be looked at first, followed by these state statutes and finally contacting the attorney if the answer could not be found.

The meeting was again opened up for comments and suggestions from those in attendance.

A motion was made by Ken and seconded by Art to adjourn and the meeting was adjourned at 8:25 p.m.

The idea of a line item system for approval of any changed items on the budget was discussed. A vote was taken and all 5 members present agreed not to change the procedure submitted by the election committee.

Rhonda reported for the computer committee that a configuration had been recommended, and qoutes were gathered. A donation of two computers was mentioned and the board decided to table the issue at this time.

A cover over the windows on the south side of the clubhouse was again tabled until next meeting.

As all checks require 2 signatures, Rhonda asked the board for approval to add an additional person as signatory for the checking account as we had with past boards. The board voted to permit 2 additional board members to be able to sign corporate checks, as many people are not around during the summer. Ken and Chad were designated for the job.

The proposed addition of a roof and slab behind the kitchen was discussed. A motion was made that Bob Pruyn and Ken are to meet with the contractor who was holding our deposit from last year and that they would schedule the construction as soon as possible. The board unanimously approved the motion.

The secretary asked the board for approval to donate 2 tables to the association for use around the pool. Donation form is attached as part of the April minutes. All board members agreed to accept the donation from Chad.

The president notified each of the board members present that they would be receiving copies of Florida Statutes concerning both non-profit corporations and guidelines for homeowner associations. She stated that if we had a question, our documents should be looked at first, followed by these state statutes and finally contacting the attorney if the answer could not be found.

The meeting was again opened up for comments and suggestions from those in attendance.

A motion was made by Ken and seconded by Art to adjourn and the meeting was adjourned at 8:25 p.m.