GCVHOA Business Meeting

January 12, 2004

President Rhonda King called the meeting to order at 7:15 pm with the pledge of allegiance. Roll call of members present. Those present were Rhonda King, Nadine Alford, Richard Barrett, Chad Reid and Mary Grandt. Art McKellar was absent.

There was a period of fifteen minutes for an open forum for members to address the board on agenda items.

The minutes of the December meeting were read by the secretary and were approved by Chad and seconded by Richard.

Treasurer, Richard Barrett, made the budget report.  Chad Reid approved the report and seconded by Nadine Alford.

Old Business:

Locate and return keys to the office:

It was determined that Ted Straus should retain his key for the purpose of Lotto. Motion was made and seconded for approval

Joe Dilando should sign for his key to the office.

Social club should have keys along with all the board members

Contracts for the year to be renewed:

          Pool Service                     Jim Patton

          Lawn care                         Charles Beletrami

           Cleaning by Gloria          Contract runs until September

          Millionaire (air conditioner)

          Inspection of fire control    done twice each year

          Pest Control

          Insurance Policy

          Inside pest control

Nadine and Mary will check the contracts.

All files must remain in office, but copies can be made for review.

Set up and update Board of Directors meeting rules.

It was decided that the agenda meeting would be held on the fourth Monday of the month at 7 PM

New P A System.  Explore the purchase of wireless mikes, receiver and new recording device. The estimated cost should be @$300.

Mr. George Peck asked to be excused from the committee because of health problems and Mr. Dale Alford agreed to take over the job. Chad said there was a second microphone that is not being used.

The ban on overnight parking on the street was reinstated. There will be no overnight parking on any street in the park. This will strictly be enforced.

A request was made by a private resident to have the park pay for replacing sod in the yard. This was tabled by Rhonda and seconded by Nadine.

There must be a permit for removal of all trees with a circumference of more than four inches around the trunk.

The president, vice president, and treasurer went to the bank for changing signatures for the park’s accounts.

The list of new board members was submitted to the county.

The key for the safety deposit box was found and Rhonda and Richard checked the contents of the box. Such things as quitclaim deeds, etc were found in the box. The complete list is available.

Mr. Ken Meglow of Tanktek, Inc. was present to clarify the estimate from his company. He agreed to resubmit the estimate for the repair of the roads. It was agreed that Harley Street and the parking lot are to be included as they were not included in the first estimate. The amount of damage cannot be determined until the work actually is started.

The county will remove the gravel that was applied to Houston Ave. during the flood and return it to original level, starting in March.

SBA loan application was extended for another thirty days.

Agenda meeting was changed to the fourth Monday of the month at 7 PM. It was agreed that the agenda be posted in the clubhouse and not in the newsletter. It   will be posted on the bulletin board along side the door or in the locked box.

Restore of public transportation for Medical reasons to be checked into.

Inside audit was not done last year. The accounting services are to be done by Richard Barrett rather than hire an accounting service at $320 a month. Checks are to be sent to the office or placed in the box on the door. Richard will be assisted by Marlene Weisbot, an accountant. The motion was made to discontinue the service of Jones by Richard and all members approved.

A letter was sent to all members about the increase in dues from $33.00 a month to $38.00 a month and to send their dues to the office. February dues are to be sent to the office.

Letter from Val Stauder was read about fifty five + referendum.  Mr. Stauder was on the committee for the first count but was not included in the recounts. He wanted to know why he wasn’t included in the recounts. He asks for a new vote for the referendum.

Nadine pointed out that there will be one vote during the year and that will be at the annual meeting in December. Rhonda suggested that the referendum be tabled until after the SBA loan is approved. Nadine made the motion to table the matter until after the loan is approved. The motion was not passed.   Further action on the matter was delayed to the end of the meeting.

New Business

New committees were formed for the year. They are:

1.     Election Committee: Paul Glanzman, Valentine Stauder, Marilyn Morris, Glory Schrader, George Quail, and Judy Van Arnam

2.     Code Enforcement: Bob Cox and Joe Dilandro

3.     Welcoming Committee: Barbara Reid, Betty Duffy, and Glory Schrader

4.     Architectural Committee: Bob Schrader, Ray Bender, and Paul Glanzman

5.     Trustee Committee: Annette Froiseth, Ray Bender, and George Peck

6.     Maintenance Committee: Wayne Morris, Bruce Van Arnum, Ray Leathers, and George Quail

7.     Computer Committee: Rhonda King, Dale Alford, and Mary Grandt

The trustees will, also, serve as a grievance committee.

Two requests were received by the architectural committee and were approved by it.

The maintenance committee made the following reports:

Wayne Morris had a report regarding the stove in the clubhouse. Mr. Beltram of Beltram Supply. Mr. Beltram said the present stove could be repaired at the cost of not over $650.00. The board requested a written estimate. The matter was tabled until such an estimate was received.

The lights that were out have been replaced. Two portable ramps were built for the shed.

The water heater was repaired.

Solar system is leaking and the company will be contacted for repairs.

Computer Committee: The secretary requested a computer for office use. Official park business should not be stored on privately owned computers. A motion was made to purchase a computer for the office. Bring forth exact amounts for February meeting.

Chad made a report about the amounts of water pumped by the county during the months when the park was flooded. A copy of this report was given to the attorney.

The SBA loan requires an insurance policy to cover floods at the probable cost of $1,700. per year. New documents should be issued as to reflect the change of board members.  An application was made for a loan of $152,000.

A motion was made to have an inside audit. Nadine seconded the motion.

Chad made a motion to publish a new phone directory. Mary seconded this.

The motion was made to adjourn at 9:15 pm and was seconded by the board. All were in favor

                                                                                  Mary Grandt,  Secretary