Minutes of the February 9^th Board Meeting

President Rhonda King called the meeting to order at 7 PM. After the Pledge of Allegiance , the roll was called. Rhonda King, Nadine Alford, Richard Barrett, Brent Stickel, Art McKellar, Chad Reid and Mary Grandt were present.

Richard presented the budget report. He stated that more money should be allotted to office supplies, building maintenance, insurance, ground labor and create a new account for repayment of SBA loan. Motion was made to approve, seconded and all were in favor

James Paton submitted contract for pool maintenance for the year at $390 a month.  No Increase. This includes all chemicals and supplies for a safe and secure pool.

Motion to accept was made by Mary Grandt and seconded by Nadine Alford. All were in favor.

Charles Beltramini submitted a contract for maintenance of the common ground for $307 a month for 12 months. No increase.  Motion to accept was made by Richard and seconded by Art. All were in favor.

Rhonda recommended that the minutes of future board meetings should not be put in the newsletter, as there are overages on the copy machine. The minutes will be posted in the clubhouse and copies will be on the tables.

Insurance has to be increased to cover flood insurance and increased insurance on the building. Motion to add insurance was made by Art and seconded by Nadine. All were in favor.

Recommendation was made to send letters to delinquent residents for payment of dues after 30 days. Motion was made by Mary Grandt and seconded by Richard. Six members were in favor.  Chad Reid opposed

SBA loan was extended for another thirty days. New documents are in the mail.  There is a new form included to testify that we did not lobby for approval of loan.

Brent will coordinate with Nationwide Insurance as required by SBA.

Landscaping committee report: Not much can be done until the roads are repaired.

Architectural committee report:  The committee feels that the authority for approval should lie with the committee rather than have the approval of the board.  If there were problems, they would go to the board, but if there were no problems, the committee could grant approval. Art, seconded by Brent, made motion. All were in favor. Approval granted.

Legal Committee:  Did not meet.  New reclaimed water report stated that there were quite a few times that over 100,000,000 gallons flowed into their ponds  President requested a meeting with the county, but has not heard back from them.

Code Enforcement Committee: None of the committee was present, but some letters are to be sent to residents about infractions. All the members approved most letters, but Chad opposed to letters being sent regarding cats.

Election Committee: Marilyn Morris presented updated guidelines that were approved by the committee last year for the upcoming elections. These are to be reviewed by the board and considered for approval.

Recommendations were made to change the dates of elections to March instead of December.   It was proposed that Proxy votes be eliminated in favor of absentee ballots.  They request the mailing lists of residents, including northern addresses of part time residents.

Board members are to read the documents and give their approval to Mary Grandt and Mary will give the results to Marilyn

Maintenance Committee: There have been new members added to the committee. They are Patty and Bob Mitchell.

 It was determined by the county that a commercial stove is not required. A motion to acquire a new stove was granted. All were in favor except Chad Reid. A motion was made for the price not to exceed $500. Motion to accept was made and with split vote 3 for (Mary, Nadine, Richard) 3 against (Chad, Art, Brent) President Rhonda voted for approval.

A new light has been installed in the shed. New brackets for swimming pool equipment and new spring on the men’s room door installed and gate was fixed.

Solar lights were recommended for driveway. Motion was made by Chad and seconded by Art. All approved.

Solar heater for pool was repaired, but panel needs to be replaced

Computer Committee:  A Dell computer for  $619.00 will fill the needs of the park that includes Microsoft Windows, Pentium 4 processor, rebate of $100. Etc.

Motion before the board to acquire this computer was made by Nadine Alford and seconded by Mary Grandt. All were in favor.

Microphone and recorder committee: Tabled

Trustee Committee:  No deposit slips for 2002 & 2003. Committee needs a copy of cancelled check for the purchase of the car by Chad Reid.

George Peck has resigned from the committee for health reasons. Jim Haley was nominated as a replacement, approved by the board.

55 + Referendum: Atty Paton was not sure the once a year voting could be enforced without further investigation. We could have a special vote for the 55+ referendum. Chad made a motion to have a re-vote on the 55 + and was seconded by Art. All were in favor. A special election was scheduled for the April meeting. The referendum to change the date of the annual meeting/elections to March was also approved to be on the ballot

New Business:

 Roads: The proposal by Tank Tek was approved for them to do the work on the roads.

Sewer flushing has to be done by the county.

Culverts need to be cleaned. Item tabled because pipes are still underwater.

Lake and park clean up day set for March 13^th. Arrangements for a dumpster to be available

Internet service: is provided by Dale Alford. Computer Club and committee will be resumed on February 15th at 2pm at the clubhouse.

Phone book update: Book to be done as previously. Chad made the motion to accept the soft covered version. All approved.

New cleaning service: New cleaning service will not accept a check, must be paid in cash  $65.00 a week 

Cages for capture of feral cats can be obtained from Barb Reid.

New Residents:  Welcome to Bill and Linda Hanson

Motion was made to adjourn. All approved.  Adjourned at 9PM

                                                                             Mary Grandt

                                                                                  Secretary