Approved by Board 5-10-04
President Rhonda King called the meeting to order at 7 PM. After the Pledge of Allegiance, the roll was called. Richard Barrett, Nadine Alford, Art McKellar, Brent Stickel, Rhonda King and Mary Grandt were present; Chad Reid came a little later.
Richard Barrett gave the budget report. Expenditures for office supplies were high primarily because of the purchase of a computer for the office.
Motion was made to accept the budget by Mary Grandt, seconded by Nadine Alford. All approved.
The item of recovering the pool table was tabled until more information was available as to the cost.
There was a discussion of cats and the lack of restraints. It was decided that the document committee would take up the matter when the rules and bylaws are to be revised. Motion was made by Richard to table the matter and Art seconded it.
The clubhouse should be open to all residents at all times. There shouldn’t be any one group denying the use to others in the park.
The possibility of the purchase of a dishwasher for the clubhouse was scratched.
Nadine Alford will do the index for the park documents. Copies will be on the table for all residents,
It was decided that the BOD meeting minutes should be put into the newsletter once again with the social club picking up the cost. The motion was made by Art and seconded by Nadine until we can check about a new contract for the copy machine.
Nadine will check on a new contract for the copy machine. We own the machine, but pay for maintenance.
The possibility of a new cover for the pool was discussed. The cost of new cover would be about $200. The President expressed the need of volunteers to make sure such a cover would be in place every night. There were no volunteers from the floor. The suggestion was made by Chad to pay someone to be responsible for covering the pool and folding up the umbrellas every night. A resident cannot do it. We would have to hire a contractor. The matter was tabled.
Letters from the people:
A letter was received from Mr Dilandro requesting that unused money from the SBA loan be used to drill a new well for watering the common grounds by the entrance. Rhonda stated that the money from the loan could only go to repairing the roads unless a vote by the people was taken.
A letter was received from Mr Harold Au stated that there is a problem with a tree on Harley Street raising the pavement to the extent that water stands in the area. Rhonda said the matter was discussed with Tank Tek and the problem should be corrected.
A Petition was received to put on the ballot the matter of changing the requirement of 75% approval to 66 2/3% approval. The board members must approve any such changes. Rhonda took the petition to all the board members and it was voted down. Five voted “no” and two voted “yes” Rhonda said the matter should be taken up by the documents committee to be voted on at a later date.
Solar Panel Update. One panel has been replaced. One more will be replaced. Two more panels are on order; one for the third leaking panel and one spare to be held in reserve.
SBA Loan. All the papers are in order and in the hands of the attorney. We got a one-week’s extension on the application.
Committee Reports:
Maintenance Committee:
Solar lights are in place. New faucet is in the maintenance room.
A plugged drain line caused leak in the air conditioner. A switch will be installed to prevent further problems.
Architectural committee:
Three applications were made. They are for painting driveway, lattice work and replacement of door. Porch replacement, driveway design from last month
Welcoming Committee: No report
Election committee:
The committee hand-delivered 100 election material in the last few weeks. Forty were mailed, two were returned because of incorrect addresses.
Guidelines were approved by board. Motion to accept guidelines by Richard and seconded by Mary.
Delinquent Dues:
It was determined that residents that are more than sixty days delinquent with their dues should be denied the right to vote and denied the use of facilities. It was noted by Nadine that the document book states that after thirty days legal action can be taken. A motion was made and seconded, that a final notice be sent to these people before it is turned over to the attorney. All approved.
There were six letters sent to residents who are in violation of park codes.
Roads:
The contract for the roads has been signed. The total cost is $109,421.85 includes every street and the parking lot and will start at the end of the month. The roads should be fixed before the rains come to protect the roads from rain.
The water level of the lake is five feet higher than normal. The culverts cannot drain the water from the streets as the culverts are at lake level.
Flood Committee:
Dale Alford, Marilyn Morris, and Rhonda King met with Michele Baker and three other officials of the county concerning the amount of water that was pumped into the aquifer by the county. They insist that the amount of water was infinitesimal. They stated that 100,000,000 gallons of water were pumped by the county into the wetlands.
There is an appointment with the attorney on March 16th find out what we can do from here. There is a time limit in which you can sue, but the committee does not know what that is.
Trustee Committee: No report
Computer Committee:
There will be three types of computer classes. They are a beginner’s class on Monday mornings run by Rhonda, a “general interest” class for average users hosted by Dale on the third Monday of the month and a “experienced” group will be hosted by Chad on the first Saturday of every month for the purpose of learning how to edit the park web site. There are three computers for the use of park residents.
The computer club will meet on the fourth Monday right after the Agenda meeting.
A new Dell computer has been purchased for the office. From this time on, all park business should be conducted on this computer
Board Members point of contact for the following committees
Art McKellar will be the board member for the Maintenance Committee
Richard Barrett will be the board member for the Architectural Committee
Mary Grandt will be the board member for the Welcoming Committee
Chad Reid will be the board member for the Election Committee
Rhonda King will be the board member for Code Enforcement and Flood Committees
Brent Stickel will be the board member for the Roads Committee
Nadine Alford will be the board member for the Computer Committee
Park Documents:
Dale Alford, Joe Dilandro, Val Stauder, Paul Glanzman, and Don King comprise the committee to update the documents. Chad Reid will be the Point of Contact.
Wireless Microphone and recorder:
The price for the microphones and recorder is $300.00. It was tabled last month.
It was suggested that the microphones be tabled again and the recorder only be purchased at this time. Further investigation about the recorder was suggested by Chad.
Inventory:
Patty and Sue volunteered to help take an inventory. A date will be set up.
Paint up/ Clean Up/ Fix Up :
The date of March 13th has been set up for cleaning up the park, the lake and the storage lot. A dumpster should be available. Two paddleboats will be available for cleaning up the lake
Rhonda suggested that the clubhouse be rearranged for easier access for use.
Set up an informational meeting for the upcoming election on April 12th. There was no interest in having such a meeting.
Roads:
There is a motion was made and seconded to hold the repair of the roads off until after the next board meeting on April 12th.
The meeting was adjourned at 8:45 PM
Mary Grandt,
Secretary