GCVHOA BOARD MEETINGS
Held April 12, 2004
(Approved by Board 5-10)
President Rhonda King called the meeting to order at 7 PM. After the Pledge of Allegiance, President King read a letter from Mary Grandt telling the board of her resignation as secretary. Rhonda asked if any board member wanted to accept the position of secretary. There were no takers. The President then asked for volunteers from those in attendance. Chad volunteered to take minutes for this meeting and called the roll. Six (6) board members were present including Richard Barrett, Nadine Alford, Art McKellar, Brent Stickel, Rhonda King and Chad Reid.
The meeting was opened to comments and discussion from those in attendance. Following that, Richard Barrett gave the budget report.
A motion was made to accept the budget and all approved.
April Old Business
The recovering the pool table was again discussed, as well as moving the table to permit additional usage of the room as a library and computer center. A motion was made by Chad, seconded by Art to have the table recovered at a cost of $325.00 and the funds to come from the replacement savings account.
A motion was made by Art, seconded by Richard to purchase a digital voice recorder and USB docking port to record the meetings instead of the existing tape unit in the amount of $149.95. All agreed to the purchase.
Rhonda asked for reimbursement for the fee of $556.50 for recording the mortgage at the county building as part of the SBA loan procedure. Also, $17.00 for copies of our docs from the county building and $13.65 to overnight the documents to the SBA. All members agreed.
A motion was made by Chad to proceed with the paving of the roads and seconded by Richard. All voted to proceed.
Committee Reports
Election: Val Stauder of the Election Committee read the results of the voting as follows: Total of 119 votes cast
55+ Failed (75 Yes and 44 No) 63% voted yes – 75% required
Annual Meeting Passed (86 Yes and 33 No) 73% Yes – 51% required
A motion was made by Rhonda to send the proposed changes concerning the annual meeting to the documents committee and on the attorney for final approval. Once approved the changes also need to be recorded with the county. No vote was taken.
Welcoming: No new people were visited this month.
Code Enforcement: Many infractions were read to the board and most were voted to be sent to members who were not in compliance with the park documents.
Architectural Committee: It was brought to the attention of the board that property owners do not know if they or the board is responsible for removal of trees on easements. The board will contact the attorney for his opinion as to what is considered the responsibility of the board. After reading a letter from Dutch Sykes concerning a replacement mailbox, the board voted to permit “Rubbermaid” mailboxes in the future with architectural committee approval.
Trustees: Rhonda stated that the audit is now complete. A letter from Pete Herman was read and Rhonda explained that the grievance committee (which is part of the function of the Trustees) had recommended that although the placement of the stone to elevate the road may have contributed partly to his problem, there is nothing that the association can do as to paying for replacement of trees and sod. The board said that a work party would be organized to help with the labor if that would help.
Attorney Committee: President King explained that the 6 county personnel had met with our attorney last week. He made a strong point that Hernando County had helped under the same circumstances and that they should consider assisting us. The county representatives said that they could not make any commitment and that we should bring it before the board of commissioners.
Documents Committee: A 3 page report was given to board members showing potential areas that need to be addressed.
Computer Club: Classes are being held every Monday 10-12:00 in the clubhouse, every 3rd Monday and a special project is being undertaken to address the web site. A non-class meeting of all interested in computers is held the last Monday of the month (after the agenda meeting) to discuss projects and future classes and other general interest items.
Rhonda presented a quote for cleaning the windows at the clubhouse by our current cleaning service of $100.00. It was decided to clean the windows at a work day scheduled for Saturday April 17. The RV area will also be worked on the same day.
It was agreed to hold a crime prevention meeting at the clubhouse on Monday May 7th at 7:00
It was agreed that garage sales should be held only 2 times per year (in accordance with the park documents and sanctioned by the social club)
A new flag was discussed for the outside of the clubhouse. Art volunteered to find a free replacement or purchase one from Lowe’s. All board members agreed to the purchase if one could not be found for free.
Nadine presented her findings concerning the contract for the copier. It was agreed that we increase the contract from 1000 per month to either 2000 or 2500 as it would be less expensive than the existing number plus the extras we have each month.
A motion was made to conform to requirements of the county as to signage for the pool. All agreed.
A fountain in the lake was tabled until next meeting.
It was agreed that unsigned letters to the board would not be read and ignored in the future.
Folding chairs to be returned to the shed by those that removed them.
Cable or satellite for the TV and Internet service for the clubhouse was discussed. Chad and Rhonda agreed to get pricing and make recommendations at the next meeting.
It was agreed to replace the paper cutter blade or the entire cutter if a blade could not be found.
Rhonda read more letters from property owners and opened the meeting to comments and suggestions on the evening’s agenda by members of the association.
Lastly, a motion was made by Art, seconded by Chad to adjourn and the meeting was adjourned at 8:50 PM
By Chad Reid, Acting Secretary