Minutes Board of Directors Association Meeting 8 November 2004

Meeting called to order at 7:00PM

Roll Call:  Rhonda King, Nadine Alford, Richard Barrett, Don King, Chad Reid, Art McKeller, Brent Stickel.  All present.

15 minutes open discussion on Agenda Items

October minutes read

            Motion to approve as read with one correction – Art McKeller

            2^{nd –} Richard Barret

            Nays – None

Budget report read

             Richard Barrett requested monies be added to Insurance ($200), Office Supplies ($400), from Auditing and Accounting

                        Motion to approve – Nadine Alford

                        2^{nd –}   Don King

                        Nays – None

            Minutes from the Budget report were read

                        Office supplies, bookkeeping, be rounded off to numbers divisible by 12

                        Motion to approve with changes– Chad Reid

                        2^nd – Art McKeller

                        Nays – None

            Tank Tek Bill was received

                        Final walk around to be done yet

                        All agreed to hold payment until walk around was done

            Satellite service was discussed and will be retained for one year as voted on last month

            Million-Air contract

                        Million Air received our written complaint about their service and in turn apologized and gave us one free year of Preventive Maintenance

                        Chad Reid will check with Million Air on Sere question and air handler questions

                        Two quotes have been received on replacing one AC from Bob Hall and Million-Air

            Pond Contract.  The board agreed to use the company until June 05.  If SBA funds run out, funds will be taken out of Grounds Maintenance.

            Late Fees – Still can not get in touch with owner.  Richard will send a certified letter.  If no response, give to attorney for lean placement

Election Committee

            Sandy Laro reported some letters have been returned.  Those persons will not receive a letter as there is no other way to get in touch with them.  12 returns, 2 holds, 2 no names from 147 letters mailed.

Maintenance Committee

            Electrician estimates – Patty Mitchell reported.  Total of $2470.00 for all work.  If we wanted new electrical balasts $2640.00. 

                        Motion to accept bid for needed work (less new balasts)– Brent Stickel

                        2^nd -   Art McKeller

                        Nays none

                        Monies will be from equipment replacement.  Common grounds for outside lights.

            Broken patio furniture should be replaced if they cannot be repaired.  Approval was given to put broken furniture in garbage.  Patty to give list of what will be thrown out.  Two stools for the pool room have to be replaced.

            New Door with vent.  Ferris handyman service $550.00 plus labor.

                        Art McKeller will call regarding labor

            3 Solar Panels have been replaced.  Rhonda will submit new bill to insurance for reimbursement.

            Pool gate has been replaced.  Latch needs to be repaired.

            Rusty Drum removal…not done

            Good job and Thank you to all that painted

Documents Committee

            Board will meet Monday 22 November after the Agenda meeting to discuss proposed document changes

                        Rhonda King will go with Mr. Alford to the Attorney’s office once approved by the BOD

Architectural Committee

            Nothing to report

Welcoming Committee

            Developed package for the welcoming committee to include Social Club fliers, telephone book, tickets to breakfast, Forms, etc.

            New residents greeted, Gloria and John Stanwicks, 10335 DeKoster Ave

Social Club

            Thanksgiving Dinner sign up

            Wed AM coffee cancelled for 10 November

            Breakfast will be French toast put on by Barbara and Chad Reid

Code Enforcement

            Established purpose and procedures in writing to the BOD

            Complaint submitted.  Board agreed to send letter regarding driveway debris giving 30 days to respond or legal action will take place.  The board did not agree to send a letter regarding a business.

            The board will post the names of the persons on each committee

RV Storage Committee

            Chad explained how the committee will run the RV park

            Saturday 13 November established as a work day

Hurricane Shelters

            Richard is still working on this issue

Tract D

            Genesis says we own it, Last letter we had states we shall turn over for reimbursement of delinquent taxes

Neighborhood Watch

            Don King stated the meeting he held on 5 November went well.  People have to be a part of it and agree to participate in order for it to be effective

Entrance sign taken care of

Lining of clubhouse parking spaces

            Brent Stickel will check with Jim Haley on this matter

Sidewalk repair estimate

            Sunshine Masonry $2400.00

            Oscar Owens            2736.00

            Aaron Concrete        4280.00

            Tank Tek repaired depression on Olivaud for $250.00

            Motion to accept Oscar Owens – Don King

            2^nd – Richard Barrett

            Nays – None

Stripping and waxing clubhouse floors

            An estimate of $700.00 was given

            Art McKeller volunteered to investigate alternative

            Motion to get the floors done for no more than $700.00 before the holidays – Chad Reid

            2^nd – Richard Barrett

            Nays – None

Cleaning of roads on DeKoster and Camille

            Volunteers will help

15 minute discussion by membership

            Oscar Owens has done work in the park…they are not recommended to do business with

                        Board decided to rescind approval for Oscar Owens to repair sidewalks

                        Don King volunteered to investigate further companies