Proposed minutes for BOD meeting 10 January 2005
7:00 PM Meeting opened
Pledge of Allegiance
Roll Call: Rhonda King, Nadine Alford, Richard Barrett, Don King, Chad Reid, Art McKellar all present, Brent Stickel Arrived late
15 minute open discussion
Read minutes from December meeting
Minutes read by Secretary, Don King
Motion to approve Nadine Alford
Second Richard Barrett
Nays - None
Budget reports:
December budget report by Richard Barrett
Motion to approve Art McKellar
Second Nadine Alford
Nays none
Notice of lean from Atty Peyton is now on 2nd property as approved by BOD
Letter from Atty Peyton read on previous property regarding lean
No lawsuit action will take place on this property
Rhonda King will check with Atty Peyton on check status
Deed from Great Cypress, Inc has been received on the RV park Tract D
Motion will be brought forward to the Association to accept Deed at annual meeting
Results of Budget Meeting held 7 Jan 2004
See Attached will be given to Election Committee for inclusion to Annual meeting notice
Motion to up cleaning allotment from Budget meeting Don King
Second Nadine Alford
Nays - None
Maintenance Committee
Tank Tek Final walk through Rhonda King reported the walk through was made. The depth of the channels was unacceptable on each end of Harley.
New Air Conditioner status Chad Reid reported Million Aire will be here to install. The other two ACs were not operating. Copper wiring was not needed as stated before. Est of $750 was needed for copper wiring install.
Motion to approve funds for wiring if needed Art McKellar
Second Nadine Alford
Nays - None
Metal Door Repair status Art McKellar reported he should be here this week to install door
Lining of parking lot status Art McKellar reported hopefully this weekend, again
Parking lot will be blocked off when they paint the lines.
Electrical repairs status Patty Mitchell will get back to her this week
Tree trimming on common ground/Bird Sanctuary
Don King reported Charlie will be working on Bird Sanctuary trimming along fencing
Don King will check on Tree Trimmers and contracting and estimates on semi-annual trimming
Nadine Alford brought up the brown tree at Houston/Andre. Need to know if it is on Association property, if so will need to be removed.
Welcoming Committee
New Residents
Glory Schraeder reported Joan and Gerald Mallarkey, 16824 Camille St were greeted
Architectural Committee
Status of structure on lot 113
Rhonda King stated Attys recommendation was to find some agreement by all parties and not go to court. Total reimbursement for structure is $1205.84 less $105.13 for decking if deck is to be remain.
Part of the structure has been removed in good faith.
It was mentioned that someone called to the county to make a complaint under a false name. This is a criminal offense and the party involved does have the right to take legal action if the offending party is found out.
Chad Reid Motioned that items sitting on Association property be removed to the RV parking lot until matter is settled.
Second Art McKellar
Nays - None
Board discussed keeping deck, just remove the roofing.
Chad Reid motioned the architectural committee go over the reimbursement receipts for verification
Second Richard Barrett
Nays - None
Code Enforcement Committee
Complaints
First complaint was to keep individual off his property
No recommendations as this is an individual situation
Statement from Atty meeting Cats can be controlled, documents state animals are to remain on owners property. Documents are a contract between the individuals and the Association which has no bearing on County requirements.
Election Committee
Marilyn Morris reported the members were, Glory Schraeder, George Quail, Val Stauder, Joe DeLandro, Sandy Laro
Marilyn Morris requested approval of changed procedural dates due to the change in date of the Annual meeting
Slate consists of the following:
President Joe Musemecci
V President Bill Hanson
Treasurer Richard Barrett
Secretary Rhonda King
Directors Nadine Alford, Ray Bender, Bob Douin, Jack Fair, Jim Haley, Mary Hurst, George Peck
No nominations from the floor
Nominations closed
Motion to accept changes as requested by Election Committee Art McKellar
Second Nadine Alford
Nays None
Annual Meeting procedures will remain the same until we hear from the Attorney
Another question was on the number of proxies a person may have which the BOD is waiting for an answer from the Atty
Documents Committee
Meeting with Attorney Peyton Rhonda King gave a synopsis of meeting, see attached notes from meeting held
Trustee Committee Nothing to report
RV Park Committee
There are still vehicles that no one knows who they belong to. Don King to research with Code Enforcement on disposal of unknown property
Chad Reid also stated people are just parking where they want to. Rhonda explained it was up to him to make sure the people were contacted to explain new procedures.
Chad Requested reimbursement of concrete burial
Motion to reimburse Don King
Second Richard Barrett
Nays None
Social Club
Patty Mitchell mentioned items were missing from the fridge prior to a dinner and the return of the small fridge for soda which was misused
Rhonda King requested more respect of items in the clubhouse
A reminder that Social Club elections are coming up and more support is needed
Neighborhood Watch
Don King stated 21 Jan at 7:00 PM will be another meeting
Rhonda King stated a call was received regarding a car if wanted
Property Management discussion
Rhonda King said she would set up a meeting with a company
Animal Control (cats and dogs)
No further discussion was needed as it was discussed earlier
Speeding control
A white car with a landau roof was seen speeding on Harley and almost ran over an individual. If this car is seen in the park they will be reported. Please slow down as people will be reported.
Committee procedures
All committees will update and submit procedures for BOD approval and information dissemination
Mr. Schraeder is no longer on the Architectural committee. Joe Musemecci recommended Paul Cornelius be on the committee
Motion to accept Art McKellar
Second Richard Barrett
Nays - None
BOD hosting luncheon
Motion to table this issue Chad Reid
Second Art McKellar
Nays - None
15 minute open discussion
Motion to Close meeting Chad Reid
Second Art McKellar
Nays - None