Proposed minutes BOD meeting 14 Feb 2005

Meeting called to order at  7:00 PM, 14 Feb 2005.

Pledge of Allegiance

Roll Call:  Rhonda King, Nadine Alford, Richard Barrett, Don King, Chad Reid, Art McKellar, Brent Stickel all present

Minutes of January Meeting read by Don King, Motion to approve as written read by Richard Barrett, Art McKellar second, nays none.

Budget read by Richard Barrett (see attached), motion to approve by Don King, Nadine Alford second, Nays none.

            Rhonda King stated a check was returned on advice of Atty Peyton regarding the lean on property.  Check did not include processing and Attorney fees. (See attached)

            Receipts for making the voting ballot boxes were submitted

                        Art McKellar motioned to pay, Nadine Alford second

            Cupboard maintenance receipts submitted for payment

                        Don King motioned to pay, Richard Barrett second

            Contract for $399.00 per month (raise of $9) for pool service submitted by Mr. Jim Patton, Motion to approve by Art McKellar, second by Chad Reid, Nays-none.

            Lawn Care for Charlie’s Lawn Care Service contract submitted for $317.00 (increase of $10).  Motion to approve by Richard Barrett, second Don King second, nays – none.

            Electrical repairs $2470 to come out of reserve account for payment.

Election Committee – Reported that one absentee ballot sent out, about 10 returned for one reason or another.  Letter of nomination acceptance to be done by committee.

Old Business:

Maintenance Committee

Electrical to shed, motion to get it installed Art McKellar, second Don King.  All agreed

            Sidewalk inspection noted about 22 needing repair.  Recommend about 10 be done.  Recommended to get estimate for the worst 10 and go from there.  Richard made motion, Art second, nays – none. (See attached list)

            Landscaping of common area.  Charlie recommended water loving plants only such as succulent trees, weeping willow or bottle brush.  Nadine Alford recommended a  call to SBA to see if we can extend funding for landscaping.  Chad Reid motioned to table, Don King second, nays – none

            Tank Tek – waiting for call back from the owner (Jack) of Tank Tek regarding the water drains and parking lot and cul-de-sac. 

                        Lining of parking lot – Brent Stickel stated the parking lot has to be redone before the lining can be done.

            Tree Trimming/removal.  Don King reported and recommended Tree Masters for trimming of palms and 9 oak trees trimmed for a total of $1450.  Motion to accept Chad Reid, second Nadine Alford, nays – None.

            Metal door in back has been replaced.  Need lock rekeyed and key

            A/C install completed.  Rhonda King reminded people not to “play” with thermostats. 

Documents Committee – Rhonda King reported that 28 Feb will be a special informational meeting for the Association to attend to discuss documents and other motions

            Board Recommended changes to Documents (See Attached documents)

 R11- No overnight Parking will be permitted

            Chad Reid motion to make change, second Art McKellar, all agree

                        Art II, section 1, #2D, recommend change of wording from “will” to “can”

                                    Chad Reid made motion, Brent Stickel second, all agree

                        R12, states unescorted pets are to remain on owners property                                                   Chad Reid made motion to remove the above statement, no second.  Statement stays as recommended by Committee.

                        By-laws stating that “Office hours will be established”

                                    Rhonda King made a motion to remove this reference from the recommended documents. Second by Richard Barrett. Nays - none

                                                Don King recommendation to have list of BOD members on outside of clubhouse

                        Reference to 12 month meeting requirements.

                                                Motion to have meeting from September to may reference by Richard Barrett, Don King second, nays – none.

                        Reference to By-Law requirement changes from recommended 60% back to original majority of quorum 51%.

                                    Motion to change back to 51% by Chad Reid, second Richard Barrett, nays – none.

Architectural committee

            Individual wanted to place a palm tree on association property (See attached email)

                        Chad Reid made a motion that nothing be placed on association property by any individual, Richard Barrett second, nays – none.

            Structure discussion

Mr. Musemecci recommended to pay the Alfords as receipt stated.  Petition read and signed by 60 lot owners requesting no payment be made

to the Alfords. (See attached petition)

                        Don King made a motion to pay the Alfords, no second made

                        Chad Reid made motion not to pay the Alfords, second Art Mckellar, nays – Don King

                                    Nadine Alford reminded that both sides made mistakes and that it was a 50-50 responsibility

Welcoming committee

                        Glory Schraeder reported Two families

                                    Jack and Ann McGinnis, 16910 Olivaud St.

                                     Chris LeClair, 10417 Marinette Ave.

Code enforcement Committee – No report

Trustees – No report

RV Committee

            Chad reported people not parking in assigned spaces.  Call Chad Reid or Don King if you want to move your vehicle or need an assignment of a spot.

            Abandoned car belongs to Mr. Powell who is no longer with us. A call will be made to them to see what they want to do with it.

Social Club

            Karoke on the 8^th of Feb

            Feb 20^th Bingo luncheon

            Private Party on 26^th of Feb

            Items no longer being used will be put into the rummage sale on 5 March.  If you want what you donated, get with Patty.  Don King motioned to put the items in rummage sale, Art McKellar second, nays – none.  All proceeds go to Social Club. (See attached listing)

New Business:

            Direct TV

Chad Reid made a motion to change subscription to local channels and music channels for $39.99 plus $6.99 respectively.  Second by Don King, nays – None. (See attached)

            Tract D.

Quick claim deed needs to go in Safety Deposit box. (Copy attached)

Quote from Insurance co $518 per year for liability ($3.52 per lot per year)

            Neighborhood watch program (See attached email)

                        There was no interest in having a neighborhood watch program at this time by Association members

            New Phone Book

                        Motion was made by Chad Reid to go to the printers, Second by Richard Barrett, nays – none.

            Annual Meeting procedures.   Ballot voting will take place from 3-6pm March 14.  Other proposals, such as the documents changes, hedge/fence, and Tract D addition be discussed and voted on during the annual meeting.  A roll call will be done in order to establish a quorum as required by law.  Then the meeting will proceed and discussion and voting will take place.  If a quorum is not present, no meeting will take place.  The annual meeting is for the membership.  The monthly meeting is for the board of directors to conduct business.  A quorum also includes proxies, but not absentee ballots.  Motion made by Art McKellar, Don King second.  Nays – Chad suggested opening a meeting at 6, then ballot vote, to get rid of the roll call, then hold meeting.  Rhonda stated there must be an established quorum to hold an annual meeting.

Motion to close meeting -   Art McKellar, Second by Brent Stickel, all agree.

Meeting closed at 8:55PM