Proposed minutes of BOD business meeting 14 March 2005
Due to a hectic night, the recorder was inadvertently not turned on. Therefore, names of motion makers and seconds are omitted.
Meeting was opened at 8:25PM
Roll Call: Rhonda King, Nadine Alford, Richard Barrett, Don King, Chad Reid, Art McKellar, Brent Stickel all present
February Minutes were ready by Don King. One 1 correction, “see attached” should be with Insurance quotes, not with neiborhood watch program. Minutes were second, and approved.
Budget Report was ready by Richard Barrett. See Attached. Budget was second and approved. SBA has not called Rhonda back and Tank Tek was written a letter due to no call back.
Maintenance Committee:
Rhonda King reported that the contractor for the sidewalks has not returned her call.
Pool furniture replacement. Patty Mitchel reported that the old lounge chairs are breaking and new pool furniture was needed. During research she found the lounge chairs like the ones we now have are $200-$250 each. K-Mart has some for $52.19. Motion to acquire the economy lounge chair replacements by Richard Barrett, second by Don King, Nays;1, abstain;2. motion passed with three yeahs.
Inside chair replacement. Patty Mitchel reasearched and found Sam’s club to have vinyl chairs for $20.07 and cloth ones for $21.13 each. Chad Reid stated chairs like we now have cost $22.50 plus shipping. BOD tabled this motion until shipping costs could be determined on the green, high back chairs.
Cool Decking the pool area at $25.00 per 5 gal. It was brought to the BOD’s attention that the decking paint is chipping and should be repainted. It was stated that the paint is not Cool Deck, but only ordinary paint. Old paint has to be removed before Cool Deck can be put down. This motion was tabled until further investigation can be done.
Outside Grill replacement. The outside grill needs to be replaced. Patty Mitchel stated that the Social Club has the money to replace the grill. She also requested since it is not used that often, it be placed in the shed, without gas tanks, for storage out of the weather elements. Since the Grill is being replaced by the Social Club, no action was needed by the BOD.
Welcoming Committee: No report.
Architectural Committee: No report.
Code Enforcement Committee: No report.
Trustee Committee: No Report.
RV Park Committee: Chad Reid reported that he now have 12 signatures of people parking.
Social Club: St. Patty’s Day dinner Thursday, 17 March 2005. All you can eat Easter Buffet Breakfast will be on Saturday, 26 March. More events coming down the pike once the new Social Club officers have had a chance to discuss events.
Phone Book: Rhonda King stated the new phone book is at the publishers.
Motion to close the meeting at 9:30PM. Second and approved.
Respectfully submitted, Rhonda J. King, Secretary, GCVHOA
Proposed minutes of 2005 Annual Meeting, 14 March 2005
Meeting was opened at 7:00 PM.
Membership roll call was taken. 80 Association members were present. A quorum is established.
Membership was asked if there was anyone that wanted to chair the meeting. No one volunteered to chair the meeting. Presiding President, Rhonda J. King, chaired the annual meeting.
Old Business:
Don King read the minutes of the last meeting. Motion to approve, Richard Barrett. Brent Stickel second.
Roll call of BOD. Rhonda J. King, Nadine Alford, Richard Barrett, Don King, Chad Reid, Art McKellar, Brent Stickel all present.
Budget report was tabled until end of month. It will be posted.
15 minute discussion regarding the fence/hedge.
15 minute discussion regarding Tract D.
15 minute discussion regarding proposed documents.
Old Business
Motion to vote on a hedge along Houston Ave, on Association/County property, not to exceed $5,000.00 taking in consideration the BOD will bring to the Association any major concerns.
Motion to vote on accepting Tract D for residents use with the understanding the Association is responsible for maintenance and insurance.
Motion to vote to accept the proposed documents with the following changes:
BOD will meet from September to May.
Office hours will be at the discretion of the BOD.
“Can” in place of “Will” wording regarding the membership infractions and the BOD dealing with those infractions.
Change to 66% approval where it now takes 75% approval.
Parking on streets not be allowed from midnight to 6AM.
Voting Results:
91 persons voted for directors and budget
Board of Directors
President Joe Musemecci 82 New Officer
Dale Alford 1
Rhonda King 1
Vice President Bill Hanson 82 New Officer
Secretary Rhonda King 77 New Officer
Dutch Sykes 1
Dale Alford 1
Treasurer Richard Barrett 87 New Officer
Directors Mary Hurst 59 New Director
Jim Haley 58 New Director
Nadine Alford 54 New Director
Bob Douin 45
Ray Bender 34
George Peck 11
Joe Petronelli 1
Budget approval: Yes 82, No 3, 51% required for approval, Budget passed
Hedge: Yes 51, No 25, 75% approval of quorum required, needed 57 for approval, Motion did not pass.
Tract D: Yes 67, No 8, 75% approval of quorum required, needed 56 for approval, Acceptance of Tract D approved.
Proposed Documents: Yes 55, No 20, 75% approval of quorum needed, 56 votes needed to pass. Motion did not pass.
New Business:
Bring subject of Great Cypress being a 55+ Association again to the membership.
BOD to investigate and bring forward Rental Policies for association approval.
Shrub replacement at entrance of Andre and at Great Cypress sign. Mr. Bender will check on his nursery supplier for recommendations for BOD approval.
Sales Tax certificate for Association. Mr. Barrett stated it was for charitable organizations only. Although we are a non profit organization, we are not a charitable organization.
Possibility of having a gas or electric heated pool.
Responsibility of palm Tree trimming on Houston Ave.
Recommended park documents be placed in conspiquous place for prospective buyers to see.
Motion to Close the annual meeting by Chad Reid, Second by Art McKellar, nays; none.