Proposed mintues for BOD meeting held 12 Sept 2005

Meeting opened by President, Joe Musueci at 7:00 PM Pledge of Allegiance

Roll Call:  Joe Musumeci, Bill Hanson, Rhonda King, Richard Barrett, Mary Hurst, Jim Haley all present,  Bob Douin excused.

Reading of May Minutes by Secretary. Richard Barrett motioned to approve with changes, Bill Hanson 2^nd, nays none.

Treasurer Report – Richard Barrett gave Treasures Report, stating as of 8/31/05 $8,548.59 was in Operating Account, $89,863.94 in Reserve Account (including SBA funds).  Motion to approve Treasurer’s report Mary Hurst, 2^nd Jim Haley, nays – none.

Old Business:

            Tree Maintenance – Joe Musumeci explained trees and Palm trees have been trimmed. More trees need to be trimmed overhanging the roads.  Jim Haley is to speak with Tree Care on estimate.  The President did make the statement that we have this added maintenance with no added funding. 

            Status of Tank Tek – Joe Musumeci stated it is difficult getting them to answer their phone.  Jim Haley also has been trying to contact them regarding sealing the roads and having difficulty reaching them.  It was decided the Secretary will draft a letter for the President’s signature to send to Tank Tek. 

            Inventory – Joe Musumeci and Rhonda King will get together Monday, 19 September to do inventory.

            Yard of the Month – Jim Haley will get with the Code enforcement committee to draft up some rules and how to go about awarding the award.

            Recycle Bin – Mary Hurst explained she was very pleased with the paper recycling effort put forth by the membership.  It is doing well and we are scheduled for our 3^rd pick up on Wednesday.  Rhonda King stated the money collected had to be accounted for and placed into an account.  Mary Hurst made the motion the monies be placed in the common grounds operating funds to be used for plant replacements.  Motion 2^nd by Rhonda King, nays – none.

            SBA Funds – Richard Barrett request he send back the SBA funds.  Rhonda King made a motion that we hold sending them back for one month to see what Tank Tek will do, if anything.  Joe Musumeci 2^nd, nays – none.

            Heating and relining of swimming pool – Joe Musumeci explained that he knew this was a touchy subject and that he was tabling this topic until more people come back from up North.

            Sprinkler System Repair – Joe Musumeci explained that all zones are now working and that the plug and controls are under lock and key. 

            Status of Air Conditioners – Rhonda King stated the AC’s were now working in good condition, one AC had to be watched for leaks, and a new digital thermostat was needed on the 3^rd AC.  Rhonda will check with Million-aire on cost of thermostat.

Committee Reports:

            Maintenance Committee  - Patty Mitchel

                        Hot water heater was fixed at the cost of $40.00.

                        New Outdoor mat was acquired for the front door.

                        Inside of pool needs to be redone with diamond brite.  Joe and Patty to check on estimates.

                        Concrete Tables are cracking, seats are deteriorating.  The one table that was donated by the Quilt club is also deteriorating.  Rhonda King made a motion that if the Social Club gives approval for sharing the cost of new resin tables and chairs (at the total cost of $982.26) that the BOD share half the cost not to exceed $500.00.Jim Haley 2^nd, nays - none.

                        Shuffle board seats are going to need to be replaced soon.

                        A request for volunteers for cleaning the deck was made.

            Documents Committee   - Chad Reid stated the Documents committee was trying to identify the controversial areas of the documents for individual voter approval.  One person resigned but he had a replacement and wanted BOD approval.  BOD approved.

            Welcoming Committee - Rhonda King read the new residents the Committee had met with.  Rhonda also stated that Mary had taken the reigns this summer and it was greatly appreciated.

            Architecture Committee – Architectural Committee submitted 3 proposals for BOD action.  Secretary will make copies for BOD members to view.  The President recommended Ray Bender replace Paul Cornelius (who has moved North) on the Architectural Committee.  Rhonda King stated she did not agree with this action citing  conflict of interest.  The President asked for a vote, Richard Barrett yes, Bill Hanson – no, Rhonda King – no, Mary Hurst – no, Jim Haley – yes, Joe Musumeci – yes.  Tie, with no tie breaking vote, motion does not pass. It was requested that Rhonda King to find another volunteer to replace Paul Cornelius for BOD approval.    

            RV Parking Committee – Chad Reid stated things are getting better.  He has just about everyone identified.  It was mentioned that grass was getting high in the RV park.

            Code Enforcement Committee – The Secretary read all of the violations and board approved all but one for a total of 13 letters to be sent.  It has been established that no Code Enforcement person will confront homeowners to avoid conflict.

            Social Club – Patty Mitchell stated the monthly breakfast will be Saturday 17 September and the Show Palace Dinner theater sign up sheet was up.

            Election Committee – Jim Haley contacted Marilyn Morris who stated she would like to be on the committee again with persons that were on last years committee if they were willing.  Names were taken of volunteers Joe Dilandro, Val Stauder, George Quail, were some names submitted.  Nadine Alford also offered to volunteer.  BOD will approve submission in October.

New Business:

            Resignation of cleaning person – The Secretary read the resignation letter submitted by the cleaning person.  Bob Hall requested to remain cleaning the clubhouse.  Rhonda King will contact Mr. Hall for submission of quote and responsibilities.

            Fireworks on Association property – Rhonda King made a motion that no fireworks be set off from Association property due to complaints from last 4^th of July and due to insurance reasons.  Jim Haley stated there were county and state ordinances against fireworks.  Mary Hurst 2^nd, nays – none.

            D. Cooper Survey of Marinette/Olivaud intersection – The president tables this issue indefinitely.

            Letter to the BOD – The Secretary read a letter to the Association from Mr. Fair regarding his feelings about the Code Enforcement Committee and that he had complied with the request.

            Election topics – Motion was made by Joe Musumeci to place the       55+ resolution, acquisition of bushes to be planted  along Houston Ave on County property (once responsibility and approval was obtained from the county), and changing Requirement for passing documents resolutions from 75% to 66% (or lower) be placed on the election slate for the Annual Meeting.

            Use of Swimming Pool guidelines –  The Secretary read the resolution passed by the BOD during the summer months stating guests must be accompanied by residents to use the swimming pool, clubhouse, pool table, shuffle boards, etc. 

            Request for office supplies – Rhonda King request the acquisition of a shredder, pencil sharpener, printer/scanner/copier combination.  Bill Hanson made the motion, Mary Hurst 2^nd,  nays – none.  The Treasurer requested the cost not to exceed $150.00.

            Hurricane Shutters – The Preident stated it would not be fair to ask residents to put up wood/plywood window protection .  He was checking into more options for Hurricane protection.

            Security – Mail box damage – The President stated he checked with the Post Office and it is a Federal offense to damage mailboxes.  If the incidents kept up the the BOD would have to report the offense to the police.  Incidents have stopped for the time being.  

            County Code Enforcement meeting – Rhonda King made a motion for the President to contact the County Code Enforcement commissioner to set up a meeting in the January/February time frame.  Joe Musumeci stated he would like to have the Social Club offer coffee and donuts.

            Late Maintenance fees – Richard Barrett stated there were two kinds of liens.  One was if the maintenance fee included electric (or similar expense), the other was for strict common maintenance.  The latter would just be a judgment, while the first lien one could get restitution.  Rhonda King stated she would look into a private management company and how they collect maintenance fees, cost, etc.

            Contract Review – Jim Haley wanted to know what contracts were being monitored and if we were getting our monies worth.

            Maintenance of the Lake – Jim Haley stated he was trying to get with the contractor as it was mentioned he had gone as far as he could go with the chemicals.  The next step would be dredging and/or bottom feeding fish.  He will report what he finds out at next meeting.

Motion to close the meeting by Rhonda King, 2^nd by Mary Hurst, nays – none.

The President closed the meeting at 8:50 PM.