``Proposed minutes for BOD meeting held 14 November 2005

President opened meeting at 7:00 PM with the Pledge of Allegiance

Roll Call:  Joe Musumeci, Bill Hanson, Rhonda King, Richard Barrett, Mary Hurst, Jim Haley, present, Bob Douin- absent. It was noted that was Mr. Douin’s 3rd missed meeting.

Reading of October Minutes – Secretary read the minutes from the last meeting.  Motion to accept as read by Richard Barrett, 2nd by Mary Hurst, nays – none.

Member Nadine Alford requested to listen to previous minutes prior to minutes acceptance.  Also, there was a question regarding the change in color of roof for Architectural Committee approval.  Mr. Musumeci requested she discuss this after the meeting.  Mrs. Alford agreed.

Treasurer Report – Treasurer Richard Barrett reported $7,048.36 in Operating account, $90,001.10 in Reserve account of which $31,121.93 is unexpended SBA funds.  Rhonda King made a motion to accept as read, Mary Hurst 2nd, nays – none.

Old Business:

            Status of Tank Tek – President Musumeci requested the Secretary to send a registered letter to Tank Tek regarding the past due funds and complaints in work done. 

            SBA Funds – Richard Barrett stated there was nothing to discuss as we still owe Tank Tek and can’t get in touch with SBA.  Mr. Barrett stated he recommend the funds be sent back.  President Musumeci stated he did not agree.

            Cleaning contract with Mr. Bob Hall.  Discussion regarding hiring of residents to do the job vs non residents, liscenced and insured contractors vs. individuals.  President Musumeci motioned to advertise for a contract, Richard Barrett 2nd, nays – none.  Jim Haley volunteered to advertise for a cleaning contract.

            Aspen Collection Agency and Late Maintenance Fee services – Rhonda King stated the BOD agreed to hire Aspen Agency, however individual has paid outstanding balance.  It was recommended to keep agency on file for further reference.

            Pond Maintenance – Jim Haley explained it was recommended to add approximately 20 fish at 15-18 inches in length at $1.00 per inch be placed in the pond.  No motion was made.  No action taken.

            New Bingo Cards – Sue Weisman requested new Bingo cards be acquired and cost be split between Bingo and BOD.  Rhonda King made a motion to help Bingo acquire cards, Mary Hurst 2nd, nays – none.

            Storm Water situation on Houston/Olivaud/Marinette – Jim Haley stated he cannot reach county to discuss situation.  Rhonda King stated she may have a number he can have.   

            Shredder – Rhonda King stated there is no shredder yet.

Committee Reports:

            Yard of the Month – Jim Haley stated the sign was being created.

Maintenance Committee  - Patty Mitchell requested the electrician put a light outside the kitchen door with timer and also to repair emergency lights.  Lights on Camille St and Andre have been reported.  Ceiling panel needs to be changed and leak checked.  Joe and Richard will tend to this.  Patty also requested to purchase a couple of flashlights for emergency use also.  Patty found a vacuum for $1.00 at a yard sale and requests reimbursement.  Richard Barrett 2nd, nays – none. 

                        Pool resurfacing quotes – There are two quotes.  President Musumeci stated pool was resurfaced wrong and has to be brought up to code.  It is going to be expensive.  Estimates of $12,000 to $21,000 have been received.

            Documents Committee – Chad Reid requested assistance from the BOD for referendums for the Annual Meeting voting issues.  The BOD agreed not to extend BOD meeting into the summer, not to have regular business hours, but yes to alternating 2 year terms of BOD members and no to BOD member alternate.  Rental Policy guideline will be sent via email to Chad by Bill Hanson and any other member that wishes to add anything.  A discussion on number of persons per bedroom/household and single family residents took place.  It was decided a Referendum and Documents informational meeting will be held on 28 November after the Agenda meeting.  Secretary King will post the notice.

            Welcoming Committee - Rhonda King and Mary Hurst welcomed new residents, Mr. and Mrs. John Castiglia, 10407 DeKoster Ave and Elaine and Bob Reagan, 10328 DeKoster Ave. Also stated John and Camille Smith Jr. of 10319 Andre Blvd, and John Sax and Alma Peters of 10331 Marinette Ave were welcomed.  

            Architecture Committee – Mike Flanagan is on vacation.  Letter of resignation by Stan Rogers and Marie Forcier was read.  Names of volunteers will be taken at the agenda meeting.  One approved form was given to the BOD.  President Musumeci asked if there was any further discussion on the Alford resident driveway.  Jim Haley made a motion no action be taken, 2nd Mary Hurst, one nay – Rhonda King.  Motion carried.

                        Motion to restore final approval power to the Architectural Committee was made by Jim Haley, 2nd by Bill Hanson, one nay – Rhonda King.  Motion approved.

            RV Parking Committee – Chad Reid gave an updated listing of the RV park assignments.  Information can also be seen on the Great Cypress Web Site.  Chad volunteered to talk to persons not keeping their site cleaned. 

            Code Enforcement Committee – Mr. Cox stated he had new letters.  Mr. Musumeci requested they be given at the Agenda meeting for BOD review before the next meeting..  

            Social Club – Patty Mitchell stated 105 persons signed up for Thanksgiving dinner.  Volunteers were requested to help set up tables. A table will be set up for the crafters. 

            Election Committee – The election committee will meet next week.  Marilyn Morris requested a new resident roster and referendum items be turned over at the  December BOD meeting.  She asked if anyone wanted to be considered to run for office please contact a committee person.  

New Business:

            Pressure Cleaning of Road Gutters – President Musumeci stated individuals will be responsible for their area of the gutters.  Association will be responsible for common ground gutters, possibly some volunteers will come forward. 

BOD members missing 3 or more meetings rule.  Names will be taken for replacement of Bob Douin at the Agenda meeting. 

            Fire Hydrant flushing.  Mr. Haley stated he has not checking into this as of yet.

            President Musumeci requested that lights be turned off in the clubhouse.

            Rhonda King stated it was acceptable to enlarge existing structures as long as architectural approval and county permits are acquired.

            People getting paid for work without license or insurance. Secretary King stated it was up to each individual to hire whomever they desire to work on their own property, however, the Association must adhere to county, state, and federal rules in hiring contractors that are licensed and bonded.  The Association cannot hire individuals.  Discussion regarding hiring resident businesses followed.  It was decided to place a referendum on the annual meeting ballot allowing businesses in the park.

            A discussion regarding the excess monies collecting in SBA funds category (in the amount of $ .65 per lot per month).  It was decided that this monies was available for BOD use and not only for SBA payment.

Open discussion:

            Bill Hanson stated he will draft a suggestion for Chad on the Rental Policy.

            Marilyn Morrison inquired as to what was happening to the flood lawsuit.  Rhonda King stated once the Attorney dropped us nothing has transpired on the lawsuit.  President Musumeci stated he will get committee names at the next agenda meeting.

            Patty Mitchell stated she was now doing the newsletter.  If anyone wanted or needed anything to put in it, the cut off is the 20th of each month.

            Jim Haley requested something from the Documents be placed in the newsletter each month for membership review.

            Rhonda King made a motion to close the meeting.  Mary Hurst 2nd. Nays – none.