GCVHOA BOARD MEETING 
 Held May 8, 2006
(Approved 09/11/2006)
 

Call to Order by President & Pledge of Allegiance

Roll Call: Mary Hurst, Jimmy Kokkalis, Jack Fair, Chad Reid, Richard Barrett, Joe Musumeci were  present. 

Minutes of last meeting - The April minutes were read and approved

Reading of the Financial Report - All approved - Richard gave all members copies of letters received concerning the Loines House on DeKoster.  Total amount due to Great Cypress from past due Maintenance fees, legal fees and lawn cutting is 1663.42.  There is a lien in place for $522.80 plus additional unpaid maintenance fees.  The title company wants Great Cypress to sign off for the $522.80 as it may not be possible to get the whole amount from FannieMae.  A motion was made and seconded to contact the title company and demand the entire amount and back off later if necessary. All agreed.  A motion was made by Richard for payment for the well and sprinkler system from the replacement savings account, motion was seconded by Chad and approved by the board

Board Slot: The President asked for volunteers to fill the empty board position.  One volunteer, Don King was approved by the Board of Directors.

Committee Reports

Crime Watch: Jack reported an incident of strangers in the park in the day time and thanked Beverly True for her quick response in calling members of the crime watch committee.  Police were summoned and the situation was under control quickly.  Jack reminded everyone to call the committee members before the police, if they observe anything out of the ordinary in the park.

Welcoming: 2 properties had new owners this past month.  Dan and Pat Rutherford were welcomed into Bill Hanson's house and Virginia Dowling was also welcomed by the committee.

Code Enforcement:  22 letters were given to the secretary to be mailed out for code violations approved by the previous Board of Directors.

Architectural: Shed Restrictions were not discussed - tentative restrictions to be no bigger than 8 x 10, county permit for construction, color and finish to be approved by the committee.  The Board agreed for the Committee to refer all applications to the Board before granting permission.   The committee requested the following be added to their procedures:  Homeowner must provide a detailed plan to committee and Homeowner MUST NOT start project until approved by Architectural Committee and Board.  If any changes to home (windows, addition, roof) must show County Permit before starting project.  Any changes during project, committee must be notified for approval. Example: color, size, location, ect.

Maintenance: A completely new Sprinkler system including newly drilled 4" well with submersible pump and all controls has been installed and is working very nicely.

RV Area: 2 new spaces were taken by new residents.  All going smoothly

Pool Area:  The painting contractor has agreed to repaint the pool deck as some paint is coming up. A price of $450 was negotiated to cover a portion of the supplies as a pro rated payment.  Jack and Jimmy agreed to pressure clean the area on May 22nd with the painting contractor coming in May 23rd.  Three estimates were discussed concerning re-coating the swimming pool.  A motion was made by Mary, 2nd by Jimmy to have Contractor Brian Mikkelson do the work.  Price to be $19,780.00. 

Social Club:  Patty mentioned that there would be a Mother's and Father's day dinner this Saturday and June 10th there is a pot luck dinner. Sign up at the clubhouse.  The social club donated the materials to construct the Bocci Ball court.  This was appreciated by the board as this removed potential problems with the board paying for capital improvements without 75% approval.  Thanks to the social club.

Gutter: Jimmy & Jack will perform cleaning of gutters for $10 to cover expenses for anyone that needs to have this done after receiving notice from the code committee.

OLD BUSINESS

Sidewalk repairs: The board agreed to have the next section of bad sidewalk replaced.  Maximum expense to be $2000.00

NEW BUSINESS

Fish in Lake - We are still waiting for the 5 grass carp for the lake

Phone Directory:  Mary stated that the park database is up to date and Chad volunteered to type set the names into the size that would be workable for the printer.

Discussion by membership

Close of meeting at 8:15