GCVHOA BOARD MEETING
Held 12/11/2006
Approved January and changes in February
Call to Order by President & Pledge of Allegiance
Roll Call: Mary Hurst, Jimmy Kokkalis, Chad Reid, Richard Barrett and Joe Musumeci were present
Minutes of last meeting were read by the secretary and approved by the Board
Reading of the Financial Report – November’s financial report was read and approved. It was decided to leave the negative figure on the books in the Pool area of the replacement savings account to make it easier to track the payback. Rich asked the Board to decide how to handle the $41.60 that earned from the sale of the old satellite dish. A Motion was made by Chad, seconded by Mary to put it toward the pool deficit.
The President told the Board that the Vice-president, Bill Vogt was dropping off the Board due to health reasons. The existing board was polled to discover if anyone wanted to fill the position of vice-president. The President asked those in attendance for volunteers and Jim Colacicco and Glory Schrader stepped up to fill the two vacancies on the Board. Jim Colacicco also volunteered to fill the vice-president position.
Committee Reports
Crime Watch: Nothing new
Welcoming: No new residents were welcomed this month
Code Enforcement: The President again asked for volunteers for the Code Enforcement committee. Again, there were no new volunteers
Architectural: The committee asked that colors of paint be made part of the application process.
Maintenance: The security light next to the chimney is awaiting the electrician after the holidays.
RV Area: Chad thanked John and Jack for their work clearing trees and the old dish to make room for the additional spaces.
Pool Area: The re-furbishing of the pool has been completed.
Social Club:
Election Committee: The election committee has met and have been working on a slate of candidates for the upcoming election. The chairman asked the secretary for final paperwork to be sent to the property owners.
OLD BUSINESS
Sidewalk repairs: This round of repairs has been completed which leaves one more to go. A vote was taken of the Board and agreed to cap the next round at three thousand dollars to complete all repairs.
Olivaud Flooding - Tabled until the next meeting due to lack of response from the contractors
Cleanup of ditch behind DeKoster - The cleanup has been completed
Wireless Microphones – the microphones were used at the meeting but need to be adjusted.
State Grant for Hurricane Preparedness: The application has been sent and we are waiting for news on how to proceed. Ruth and Jim have numbers that can also be checked by the secretary.
The president made a motion, seconded by Jimmy to move the gate and straighten the fence in the corner of the pool area. A bid for $165.00 was approved by the board.
NEW BUSINESS
The President made the Board aware that there was a water leak on Olivaud by the RV area and was taken care of by Pasco County Utilities.
There was a discussion by the Board as to any items that needed to be voted on at the upcoming annual meeting. Chad made a motion, seconded by Jim to amend the park documents to follow the guidelines of 55 plus. This would effect R9 of the Declarations (copy of changes are posted in the clubhouse and part of this document). This would be the only way to legally prevent anyone under 18 from becoming a resident of the park. The guidelines would permit up to thirty homes with no one over 55.
The president made a motion to vote to reduce the percentage needed to change the declarations and to make capital improvements from 75% to 66 2/3 %. These changes would effect many places both in the Declarations and the By-Laws (a copy of the proposed changes is available in the clubhouse). This was seconded by Rich and approved by the Board.
A motion was made by Chad to put on the ballot the Declarations be changed to permit Board members to be exempt from the monthly fees to get more people to be on the Board. This would raise the fees for everyone else two dollars per month which would be a lot less than having a management company run the park. There was no second.
Budget Discussion: The Treasurer went over the each individual category of the proposed budget for 2007. Some had to be increased and some decreased but the monthly contribution from each property owner should stay at $41.00 per month. It was also decided to remove the contribution to the roads for the next year and apply those funds to the pool portion until the deficit is reduced from the pool refurbishing and pool heater.
There was a short discussion by membership and the meeting was closed at 8:25