Great Cypress Village
                             Homeowner’s Association

GCVHOA BOARD MEETING
  Held October 8, 2007 

Call to Order

Call to order by Vice-President Mary Johnson and Pledge of Allegiance

Present

Mary Hurst, Mary Johnson, Richard Barrett, John Castiglia, Joe Musumeci and Betty Sulikowski were present.  Mary Johnson read a letter from Dutch regarding his resignation due to health reasons.   Mary Johnson volunteered to take over the position of President.  Mary asked the Board if anyone wanted to take over the position of vice-president.  There were no takers.  Mary asked those in attendance.  Bill Vogt volunteered to be the new vice-president.

Minutes of Last Meeting

The minutes of last meeting were read by the secretary and approved by the Board

Financial Report

The treasurer, Richard Barrett read the financial report.  Rich reported that swift mud had inspected the drainage areas and a fee of $315 was incurred.  A motion was made by Joe and seconded by Mary to pay this expense from the Office Supply area of the budget.  All members approved.  

Committee Reports

Crime Watch: People from outside of the community were observed using the pool and club house.  Mary read Article 6, page 30 stating, “No guest without a host will have access to the pool”.  Suggestions were made to go back to using community bracelets, which will be voted on at a later date.  John Castiglia reported seeing a suspicious truck stopping at several homes and trying doors.  He reported the incident to the police. Joe suggested the people pick up newspapers from neighbors homes that are away.  

Welcoming:  No new residents were welcomed this month 

Code Enforcement:  A suggestion was made by Mary that architectural and code committees notify each other of infractions and upcoming approvals for construction.  Jack and Val will take care of this.

Architectural:  All going well

Maintenance: There appears to be a major electrical problem in that the well and some of the other equipment is breaking down due to not receiving the full power that they require.  An electrician will be required to solve the problem.

RV Area:   There are still a couple of unidentified vehicles in the compound and some people are not maintaining the area around their vehicles.  A suggestion was made to the Board to charge each person with a vehicle in the RV area.  It was argued that it is a benefit to the community just like the pool and shuffle board area and that the current committee was not inclined to keep track of who has paid and who has not.  The Board voted and there will be no fee for the storage area.  It was suggested that all vehicles be insured and have current registrations.  The RV committee consisting of Jack Fair, George Quail and Chad Reid will work together to solve these problems.

Pool Area: Joe reported that the filter is being fixed on the Jacuzzi.  We need an estimate for electrical repair work that is also needed.

Social Club:   Shuffle board sticks were purchased by the Social Club for $160.19.  A suggestion was made by Patty to purchase a cabinet with a lock.  A refrigerator was also purchased by the Social club.  The Board voted to accept these donations and Patty thanked those that support social club functions that permitted those purchases.  The cabinet will be addressed at the next meeting.  

Election Committee:  An organizational meeting will take place Monday October 15^th.

OLD BUSINESS

Olivaud Flooding: Tabled until the next meeting due to lack of response from the contractors

NEW BUSINESS

Tree Trimmer: A request was made by Jack Fair for the Board to approve the purchase of a tree trimmer for volunteers to trim palm trees in the park.  He presented the Board with 2 choices ranging from $99.00 for electric to $179.00 for a gas model.  The Board has been spending thousands for this work to be done by outside contractors but the liability and insurance issue must be addressed.  John to get estimates as to the cost by a contractor to compare against having volunteers perform the work.  The motion was tabled until the next meeting.

Weather Station: Bob Johnson asked for permission to install a weather station on the common ground and to make available the local weather information on his web site www.weatherbob.com .  The pool and Jacuzzi water temperature can also be monitored at a later date as well as closed circuit TV of the pool area for security.  The request was approved by the Board.

Cleaning of the ditch behind DeKoster:  Tabled until next meeting

55+ Instrument:  According to the park attorney, the Board must approve him to draw up a document that would need to be ratified by all members of the association to change our current park documents.  Our current documents are currently illegal concerning children in the park.  An impromptu vote by those in attendance was made to see if reducing the voting percentage to 67% or 55+ should be addressed first.  The 67% was approved by the members but as the 67% was not on the agenda.  A vote by the Board was taken and approved for the attorney to prepare the 55+ document for the time being.  Changing the percentage to 67% will be addressed next meeting. 

Pool Hours:  MJ suggested that the pool hours be removed from the sign and that swimming be allowed at all hours.  This was approved by the Board.

Security:  Jack checked and found the club house door unlocked a few times.  The Board asked that everyone check the door when leaving to make sure that it is locked.

Raise of monthly fees:  The president provided information as to cost of living increases made by the government since 1980.  If our dues would have kept up with that increase, we would be paying over $60.00 per month.  We currently charge $41.00 per month and we do not have enough money to make improvements and replacements as they are required.  Everything cost more that it did before and less is going into the replacement savings accounts than there was 4 years ago.  After much discussion, it was agreed to bring this up again at the next meeting. 

Joe made a motion, seconded by John and the meeting was closed at 8:30