Annual Meeting Held 3/10/2008

(Awaiting Approval at the 2009 Annual Meeting)

The annual meeting was called to order by President Mary Johnson at 6:00 PM and adjourned for voting and determination of a quorum.  The election committee tallied those who had signed in and determined that there were over 50 properties represented.  After the pledge of allegiance, the minutes of the last Annual Meeting held March 12. 2007.  There was a motion by Orby, seconded by Joey and the minutes were approved.  President Mary Johnson told those attending that 120  signed and motorized instrument forms collected and registered with the county clerk to now be able to change our documents with approval of 55% of those voting in person or by proxy.  Voting forms had been given out during registration and a general discussion commenced as to approving all previous voter approved changes to our documents as they had not been done legally.  The votes were collected and the election committee gave the results of the voting for Board seats, budget, and document changes. (see attached voting results). 

There was no further discussion of other topics and the meeting was adjourned at 8:15 and after a short break, the Monthly BOD meeting commenced

 

GCVHOA March 2008 MEETING  

March 10, 2008

(Pending Board Approval)

Call to Order

By Mary Johnson

Present

Mary Johnson, Mary Hurst, Richard Barrett, , Bill Vogt, Betty Sulikowski John Castiglia and Joe Musumeci 

Minutes of Last Meeting & Financial Report

The minutes of the last meeting were read by the secretary and approved by the Board.

The Financial Report was read and approved by Rich Barrett

Committee Reports

Welcoming:  

 

Code Enforcement:  

 

Architectural:  

 

Maintenance:  

 

RV Area:  

 

Pool Area:  

 

Social Club:

 

OLD BUSINESS

The newspaper receptacle was again discussed will need more planning to determine if it should be moved or what shrubs will be used to cover it.

Overnight visitors who park in the clubhouse lot need to have permits displayed on their autos

The purchase of a pole saw was tabled at a previous meeting.  We now have forms relieving the Association of liability for those using the saw to trim Park property.  A price of approximately $200 was tabled until the next meeting.  

NEW BUSINESS

1. Information was distributed regarding the carp & weeds around the lake.  The treasurer said that the cost to maintain the lake by removing cat tails and floating weeds is $75.00 per month and is performed on a by-monthly schedule.  A vote was taken and Mary Hurst, John Castiglia and Betty voted yes, Bill Vogt and Richard voted No and Joe Musumeci abstained from voting.   Continued maintenance of the lake was approved 3 to 2.
 
2. The SBA loan was tabled until the next meeting. Proposal to "Storm Proof" the Clubhouse will be discussed.
 
3. The RV area was again discussed.  It was agreed that the controversial items regarding renters use of this area, charging for spaces, protective covers and other items will be voted on at the April meeting.
 
5 Paul asked the board for reimbursement gas money for the volunteers attending the Citizens Crime Watch meetings.  A vote was taken and the amount of $100.00 was approved to reimburse for those expenses.

MEETING CLOSE

The meeting was closed at 8:15 P.M.