The meeting was called to order by President Mary Johnson at 7:00 p.m. The president led the Pledge of Allegiance to the flag.
Present: Mary Johnson, Joe Musumeci, Richard Barrett, Kathy Morgan, Mary Hurst, John Castiglia, and Paul Bredlau.
The Secretary read the minutes of the meeting of September 8, 2008. As there were no additions or corrections, the minutes were approved as read.
Financial Report
Treasurer, Rich Barrett gave the financial report. As of September 30, 2008, the balance on hand in the operating account is $11,178.87 and $72,948.41 in the reserve account. The Treasurer stated that approximately 12 homeowners are in arrears with monthly dues this month. Several homeowners are in arrears for several months. The President asked that owners please try to adjust their budgets so as to be able to make timely payments of dues.
COMMITTEE REPORTS:
Welcoming: No report at this time
Code Enforcement/Architectural Committee: Val Stauder reported that he contacted the County regarding the vacant house at the end of Olivaud next to the RV lot. The owner has been cited and will go to court within 30 days. Val will update us on situation at next meeting.
John Castiglia reported that the committee has approved 3 projects, as follows: Brenda Cloukey – repaint home; Jimmy Kokkalis – paint driveway; John Castiglia – paint driveway. In addition, Gary Stewart has requested approval to erect a shed. Upon investigation, John found that no guidelines were available regarding the erection of sheds. He, therefore, wrote guidelines which have been approved by the signatures of the Board. Sheds shall not be larger than 8’ x 10’, they should be painted the same color as the house, owners must obtain necessary county permits and abide by county laws regarding tie-down, etc., the Committee shall approve the location of placement of the shed as well as the design of the shed. The Committee also suggests that the shed be made of metal or wood, however, vinyl is also acceptable.
Maintenance: The President thanked Annette Stauder for cleaning the ladies room in the club house. A new toilet seat has been installed in the ladies room. The President stated that inasmuch as we no longer have a cleaning service, volunteers are needed to clean the clubhouse. Anyone interested in helping out, please contact Annette Stauder. Rich Barrett volunteered to replace the soiled ceiling tiles in the club house. The Board voted unanimously to purchase a cabinet to be installed in the closet in the poolroom for the purpose of storing game items. Bob Johnson volunteered to check out the mirrored ball (used at dances) to see if it is repairable.
Pool: The President stated that we have until December 19 to comply with the new laws by installing new drain covers as well as an emergency shutoff in the hot tub. Our pool man is awaiting a date from Mickelson to do the work.
RV Area: Jack Fair reported that there is a flatbed trailer parked beside the tank in the RV area and he is currently trying to locate the owner.
Social Club: Patty Mitchell stated that a Halloween pool party has been scheduled for October 31. Also a meatloaf dinner to welcome back snowbirds on November 15. If anyone is interested in chairing the Thanksgiving dinner, please contact Annette Froiseth.
Documents: The Board of Directors will meet immediately following this meeting to go over the draft of the new park documents.
Election Committee: Brenda Cloukey is awaiting a schedule for the 55 plus vote. The President stated that we hope to hold that election as well as the approval of the new Park Documents in December. Brenda also said that she will put a notice in a future newsletter asking for possible nominees for officers of the Board.
Crime Watch: Jack Fair reported that on the night of September 18, he discovered the club house door unlocked. On September 19, the police were called to investigate the 4 wheelers behind Olivaud Street. On September 24, there was an attempted breakin at 10303 Marinette. Police were contacted but perpetrators never gained entry to the house. Florence Harding has reported that she has had some jewelry stolen from her home.
OLD BUSINESS:
Newspaper Dumpster: Mary Hurst said that she has further investigated the possibility of installing a fence on two sides of the newspaper dumpster. Three quotes for installation were obtained with the lowest being approximately $800. Mary also stated that she could find no evidence in the by-laws that a licensed contractor must be used. Rich Barrett stated that our insurance carrier will not cover non licensed contractors under the policy. The subject was tabled.
SBA response: No report at this time.
The following residents volunteered to wash the pool deck: Tom Wall, Gary Stewart and Paul Bredlau.
The question of installing new low flush toilets in the club house was tabled for further investigation.
Val Stauder presented a draft of a form to be used by the code enforcement/architectural committee. The Board will review this form for approval.
Removal of steel tank in RV area – No report
Rich Barrett reported on investment of money in the treasury. The reserve account is in Money Market funds. Rich stated that he does not feel qualified to suggest investments but suggested that if the Trustees want to look into other avenues for investment, he would be happy to comply.
NEW BUSINESS:
No action was taken on the subject of replacement of the street sign at the corner of DeKoster and Harley.
The President commented on the sidewalk leading from Harley Street to the pool area along side of Paul Musumeci’s residence which was removed. There was a misunderstanding regarding ownership of the land on which the sidewalk was placed. A two foot wide easement had been granted to the Community by the former owner of the property and GCV installed the sidewalk on that easement. Therefore, we have the right to replace the sidewalk, however, we have only a two foot width to do it. The question is, are we required to comply with ADA regulations when installing this sidewalk. If so, we would be required to install a four foot wide walkway. The President will continue to investigate this matter and report back at the next meeting.
On the subject of setting an election for December: Joe Musumeci moved and Mary Hurst seconded that we schedule a special election for December 9, 2008, for the purpose of approval of new Park Documents and deciding whether or not to make Great Cypress Village a 55 plus park.
The motion passed by unanimous voice vote.
As there was no further business to come before the Board, Paul Bredlau moved and Mary Hurst seconded that the meeting be adjourned. The motion was passed by unanimous voice vote and adjournment prevailed at 8:00 p.m.
Respectfully submitted,
Kathleen Morgan
Secretary