GCVHOA MAY 2008 MEETING
                                              May 12, 2008
                                   (Pending Board Approval)

 
At 6:30 p.m., President Mary John reconvened the meeting of the Election Committee and adjourned until 7:00 p.m. for the Regular meeting of the Board of Directors. 
 
The meeting was called to order by President Mary Johnson at 7:00 p.m.  The president led the Pledge of Allegiance to the flag.
 
Present:  Mary Johnson, Bill Vogt, Richard Barrett, Kathy Morgan, Mary Hurst, John Castiglia and Paul Bredlau.   Absent:  None
 
Brenda Cloukey, Chairperson of the Election certified that a quorum was present.  At that point, the Committee retired to tally the ballots.
 
Financial Report
 
Treasurer, Rich Barrett  gave the financial report. As of April 30, 2008, the balance on hand in the operating account is $9,878.45 and $70,123.67 in the reserve account.  
Minutes of Last Meeting
The Secretary read the minutes  of the meeting of April 14, 2008.  As there were no additions or corrections, the minutes were approved as read.
 
COMMITTEE REPORTS:
 
Welcoming:  No report at this time.  
 
Code Enforcement:  Twenty-one letters will be sent to property owners outlining code violations.
 
Architectural:  John Castiglia reported that twelve approvals were rendered this month.

Maintenance:  No report at this time

RV Area:  Voting results to be reported later in the meeting.
 
Pool Area:  No report at this time.
 
Social Club:  Patty Mitchell reminded members about the memorial day party.  Also, requests have been made to hire a DJ/Singer for the party and donations will be taken to pay his fee.  Those who wish to donate should give the money to Patty or place it in an envelope and deliver it to the club house office mail slot.
 
Documents:  No report at this time.
 
Election Committee:  Results of voting to be presented later in this meeting.
 
OLD BUSINESS:
 
Status of plantings around newspaper dumpster – No report at this time.
 
Status of contact with County re SBA loan.  Still waiting for reply.  President will write letter asking status.
 
New phone directory:  Chad Reid reported that progress is being made.
 
Painting of Kitchen:   Project completed.  The President thanked Armand Blom for painting the kitchen.
 
Repair walls in Pool Room:  In progress.  The outside wall has been waterproofed.  Work will continue on the inside wall.
 
NEW BUSINESS:
 
It was agreed that the Code Enforcement Committee and the Architectural Committee will be combined.
 
ELECTION RESULTS:
 
Chad Reid, representing the Election Committee, then reported on the RV storage area vote as follows:
Q 1      Do you agree that a fee should be paid by those using the storage area?  :  33 Yes  (32%)
70 NO (68%)   Result:   No Charge
Q 2      Do you agree that vehicles and trailers in the storage area should have a current tag registered to an association member and be in road worthy condition?  81 Yes (78%)  23 No (22%)    Result:  Must have current registration
Q 3      Do you agree that owners can protect their recreational vehicle, trailer, or boat in the storage area with a free-standing cover approved by the architectural committee and Board of Directors:  74 Yes (72%)  29 No (28%)  Result:  Okay to  cover property
Q 4      Do you agree that renters should have the same rights as the owner with regard to use of the storage area during their stay?  55 Yes (53%)  48 No (47%)   Result:  proposal did not pass

Q 5      In the future, if there are more requests than available spaces, which should be removed first?  Personal Vehicles  40 (40%)  Duplicate RVs  61  (60%)  Result:  Owner with 2 RV’s must yield to person with 1 auto

 The above listed results will be incorporated into the Park Documents.  However, with regard to
Q  4 - until the documents are ratified and filed, the Board voted to continue with the policy of allowing renters to store recreational vehicles in the RV lot as long as space is available.
 
  
Questions from the floor:
 
Do we still need approval to paint driveways, houses, etc?  Answer:  Yes.  Also, the plan is to limit colors allowed and this will be included in the new Plan Documents.
 
Can we get a report from the attendees of the Safety Seminar?  Jack Fair reported that the instructors did not seem to spend a lot of time on solving community problems.  There is an extreme shortage of police officers, and therefore, homeowners need to be more vigilant.  Also, night time lighting and neighborhood watches are extremely important.
 
Do we want to put a bulletin board outside the clubhouse?  The board voted 4 to 2 against the proposal with Kathy Morgan and Mary Hurst voting in favor of the proposal.
 
Will a list of the 2008/09 committee members be posted in the club house?  Answer:  Yes.
 
It was noted that water is leaking into the kitchen ceiling – probably from the air conditioner.  The Maintenance Committee will look into the matter.
 
As there was no further business to come before the Board, John Castiglia moved and Paul Bredlau seconded that the meeting be adjourned.  The motion was approved by unanimous voice vote and adjournment prevailed at 8:10 p.m.
 
Respectfully submitted,
 

Kathleen Morgan, Secretary