The meeting was called to order by President Mary Johnson at 7:00 p.m. The president led the Pledge of Allegiance to the flag.
Present: Mary Johnson, Richard Barrett, Kathy Morgan, Mary Hurst, and Paul Bredlau. Absent: John Castiglia.
The President announced that Bill Vogt has resigned as Vice President/Director. She then canvassed the Board members to ask if anyone was interested in the position. Each member declined. The President announced that two residents have expressed an interest in the appointment, Joe Musumeci and Brenda Cloukey. She asked if anyone else would be interested in the position. There being no one, appointment was made by secret ballot of the Board. Joe Musumeci received 4 votes and Brenda Cloukey received 1 vote. Joe Musumeci was declared Vice President/Director to fill the unexpired term of Bill Vogt as Vice President.
Financial Report: Treasurer, Rich Barrett gave the financial report. As of August 31, 2008, the balance on hand in the operating account is $11,200.88 and $71,504.00 in the reserve account. The Treasurer stated that we have had several unexpected expenses over the past few months, i.e., Air Conditioning repairs of just over $2,400 plus the purchase of a new Air Conditioner at $3,500. As a result, the Maintenance account is over budget.
COMMITTEE REPORTS:
Welcoming: Mary Hurst noted that the Committee had welcomed Tim Locke at 10339 Marinette Avenue. Mary also reported that the new phone directory is full of errors and she advised that we hold on to the old directory and make corrections in that book. Chad Reid suggested from the floor that instead of reverting to the old book, we ask residents to report any errors they might find in the new book to Patty Mitchell to be included in the next newsletter. Then residents can update and correct the new book, not the old.
Code Enforcement/Architectural Committee: The President stated that she would schedule a meeting with the joint committee in the near future. Val Stauder stated that he would work on a draft of a revised form to be used by the Code/Architectural Committee
RV Area: Jack Fair requested that any resident who stores an item in the RV Storage area please tell Chad Reid or himself. Also, if you move an item out of the storage area, the spot is forfeited. You must reapply if you want to store a replacement item.
Social Club: Patty Mitchell reminded members about the meeting on Monday, September 15. Patty also stated that she has taken an inventory of both the pool area and the club house. We are short 7 chairs in the pool area due to breakage. Also, the following items are missing from the kitchen: 1 griddle, 1 crock pot, 1 short table, 1 electric fryer.
Documents: Bob Ayers presented copies for all Board members of a draft of the revised park documents. The President thanked Bob and his committee consisting of Bob Johnson, Bob Mitchell, Larry Frazier, and Glory Schrader for all their efforts.
Election Committee: No report at this time.
OLD BUSINESS:
Mary Hurst presented a drawing of the area around the newspaper bin showing a proposed fence to be erected on two sides so as to hide it from view from Camille Street. The cost for materials and construction would come to approximately $742 and this money is already in the treasury as proceeds from the sale of the newspapers. The board voted in favor of erecting the fence. It was noted that a park resident would be paid to erect the fence. It is against the by-laws to hire an unlicensed contractor. Therefore, the matter has been tabled for further consideration.
Kathy Morgan stated that she felt whenever projects are contemplated, bids should be obtained and presented to the Board for discussion and approval before any contracts are signed or expenditures made. A discussion followed.
Joe Musumeci reported that he has been in contact with the SBA regarding approval of the use of the loan balance in our account to install new windows in the club house. Bids are being obtained from contractors. We will then forward the results to the SBA for approval. The President stated that no decision has been made and that when estimates have been received and all the information is gathered, the matter will be put before the Board for discussion.
The President gave a report on the installation of the concrete pad in the pool area and explained the procedures that were followed. After some discussion, explanations were accepted and the subject was closed.
NEW BUSINESS:
Jack Fair suggested that a committee be formed that could be called at any hour in the event of an emergency such as illness or a fall, etc. The following volunteered for this committee: Dutch Sykes, Stan Roger, Rich Barrett, and Donnie Rutherford.
The President reported that Maid Pro, the company we contracted with to clean the club house, has not worked out and the contract will be cancelled. Patty Mitchell suggested that we not hire a replacement and instead, take care of the cleaning ourselves. This will save the Park approximately $5,000 per year. The Board voted unanimously to do this.
The President read a list of suggestions for repairs and improvement projects presented by Bob Ayers. Val Stauder volunteered to contact the county regarding a discount on the purchase of new low flush toilets. Donnie Rutherford stated that the company he works for might be interested in removing and paying something for the steel tank in the RV area. Chad Reid, Larry Frazier, Donnie Rutherford, and Jack Fair said that they would work on removing the trash in the RV area. Other items listed in the memo will be addressed in future months.
A discussion followed regarding a request for help to power wash the pool deck. This will be brought up at a future meeting when more people are here.
The President reminded all of the Ladies Luncheon to be held tomorrow, September 9. If you are interested in attending, contact Jackie Bredlau.
The President announced that she has received a memo from Bob Ayers requesting information on our financial procedures. The questions will be referred to Rich Barrett for reply.
As there was no further business to come before the Board, Paul Bredlau moved and Mary Hurst seconded that the meeting be adjourned. The motion was passed by unanimous voice vote and adjournment prevailed at 8:30 p.m.
Respectfully submitted,
Kathleen
Morgan
Secretary