The meeting was called to order by President Frank Sykes at 7:00 p.m. The president led the Pledge of Allegiance to the flag.
Present: Frank Sykes, Paul Bredlau, Kathy Morgan, Mary Noack, Mary Hurst, John Castiglia, and Bob Ayers
The Secretary read the minutes of the meeting of September 14, 2009. It was noted that the dinner on September 26 would be roast chicken rather than roast beef. Also, Brenda Cloukey, as chairperson of the Election Committee, reported the need to replace two members of that committee. The Minutes were approved as corrected.
Financial Report
Treasurer, Mary Noack reported that as of August 31, 2009, the balance in the Operating Account is $12,951.29 and the Reserve Account balance is $80,760.54. The treasurer’s report was accepted as presented.
COMMITTEE REPORTS:
Welcoming: Mary Hurst reported that Ken and Annette Smith have purchased the home at 10302 DeKoster formerly owned by Dave & Mary Daly.
Code Enforcement/Architectural Committee: John Castiglia reported that authorization has been issued to Rutherfords to install new windows and also to Burels to install new windows and paint their driveway.
Maintenance: Paul Bredlau reported that the painting of the pool deck continues and should be completed in the near future.
RV Area: Jack Fair brought up the question of when the security would be completely installed in the RV storage area. He stated that it has been nine months since approval was given. President Sykes stated that the only part the Board of Directors played in this project was to approve the installation. It was up to the Committee to proceed with the project. He also stated that it is his understanding that the project will be completed within the next two to three weeks.
Paul Bredlau asked that a note be included in the monthly newsletter asking those who store vehicles in the area to please take care of their specific spot, i.e., keep weeds down, remove any and all debris, etc.
Pool Area: Paul Bredlau noted that people do not keep area around the pool clean and tidy. Please, please remember that the pool belongs to all of us and we all need to strive to keep it clean and looking good.
Social Club: Jackie Bredlau stated that there will be a campfire with entertainment on October 21. Also, an International Pot Luck dinner on October 24. Sign up sheets are on the bulletin board. Jackie also mentioned that she is looking for volunteers to chair the monthly breakfasts.
Documents: No Report
Election Committee: Brenda Cloukey reported that Alice Sykes and Val Stauder will serve on the Election Committee.
OLD BUSINESS:
No action has been taken with regard to the village computer system.
New gates with locks have been installed at all entrances to the pool area. It was noted, however, that as long as one person is inside the area, it is not necessary to keep the gate by the clubhouse door locked.
With regard to the purchase of a defibrillator for the clubhouse: In order to have 24/7 availability of trained personnel, a minimum of 6 - 10 residents would have to be certified to use the defibrillator. After discussing liability exposure, costs, etc., it was decided that we not pursue this purchase and instead, should an emergency occur, we should call 911.
NEW BUSINESS:
President Sykes stated that he has contacted the county regarding on-street parking and was informed that parking is not permitted on any street within the county except where a parking space is specifically designated.
President Sykes has obtained several quotes to strip, wax and polish the floors in the clubhouse. After discussion, Mary Hurst moved, and Mary Noack seconded that we contract with A-1 Janitorial to strip, wax, and polish the floors at a total cost of $749.00. The motion passed by unanimous voice vote.
President Sykes has looked into the possibility of installing a 36’ x 20’ sun shade along the clubhouse windows in the pool area. It is estimated that the cost would be approximately $5,000. Since this would be a capital improvement, the proposal would be placed on the ballot for the March election. The President asked that all present discuss this project with friends and neighbors not in attendance at this meeting so that all have a chance to consider the proposal. Discussion will continue at future meetings.
A discussion followed with regard to possible removal of the clubhouse stage. Some feel it is a safety hazard. After further discussion and by a show of hands, it was decided that no action should be taken at this time.
The President announced that new signs will be placed at both entrances to the park stating, “Private Property, Deed Restricted, No Soliciting.”
Paul Bredlau obtained prices to purchase a new pool cover. The Social Club has donated $350.00 toward the purchase of a cover. After much discussion, John Castiglia moved and Mary Hurst seconded that we purchase a 25’ x 50’ 16 mil. pool cover at a cost of $493.00. The motion passed by unanimous voice vote.
No action has been taken with regard to contacting the County about the standing water at the corner of Olivaud and Houston.
John Castiglia will solicit bids to trim the trees in the common areas of the park.
As there was no further business to come before the Board, Paul Bredlau moved and John Castiglia seconded that the meeting be adjourned. The motion was passed by unanimous voice vote and adjournment prevailed at 8:10 p.m.
Respectfully submitted,
Kathleen Morgan
Secretary