The meeting was called to order by President Mary Johnson at 7:02 p.m. The president led the Pledge of Allegiance to the flag.
Present: Mary Johnson, Richard Barrett, Kathy Morgan, Mary Hurst, John Castiglia, and Paul Bredlau. Absent: Joe Musumeci
The Secretary read the minutes of the meeting of January 12, 2009. As there were no additions or corrections, the minutes were approved as read.
Financial Report
Treasurer, Rich Barrett, gave the financial report. As of January 31, 2008, the balance on hand in the operating account is $16,547.76 and $78,716.11 in the reserve account.
COMMITTEE REPORTS:
Welcoming: No report at this time
Code Enforcement/Architectural Committee: Val Stauder asked that a warning letter be sent to the owners of 16835 Olivaud concerning repairs needed to the siding on the house.
Maintenance: No report at this time
RV Area: Report deferred to later in the meeting
Pool: No report at this time
Social Club: Patty Mitchell reported that we have had a request to reserve both the clubhouse and the pool area the day of March 14, 2009 for the purpose of a wedding of a relative of a resident of GCV. Those in attendance agreed that this would be acceptable. Notice will be posted in the clubhouse.
Documents: The President reported that the Declarations and Bylaws have been signed and duly filed with Pasco County and are ready for distribution to owners. Our lawyer felt that the wording of the Articles of Incorporation were very cumbersome and he requested that he be allowed to reword (for clarification only) prior to filing in Tallahassee. This rewording is now complete and the Articles will be signed on Tuesday or Wednesday and forwarded to Tallahassee for filing. This should take about a week and so it is expected that new documents will be presented to all homeowners prior to the Annual Meeting on March 9.
Election: Brenda Cloukey reported that ballots have been mailed to out of state owners along with notice that they must be returned by March 6, 2009. The election will be held from 6:00 to 7:00 on March 9.
Peggy Ayers posed a question regarding the two proposals on the ballot: If one or both of these proposals are approved by the residents, would there be a special assessment to cover the costs of installing the items requested? The President stated that whatever the case, no special assessment would be levied on residents. Costs would have to be paid either from the existing budget or by other means.
OLD BUSINESS:
In the absence of Joe Musumeci, there was no report on the question of the SBA office approval to spend unused loan.
There has been no action regarding removal of the steel tank in the RV area.
Inasmuch as John Castiglia has been out of town and unable to meet with the contractor regarding repair of the sidewalks, action has been deferred on this item.
With regard to the purchase of new low flush toilets for the clubhouse, it was the opinion of those in attendance that we wait until the need arises and at that time, replace with the new low flush toilets.
Glory Schrader reported that we now have 78 census reports from residents. (This is about half of the residents.) Please forward your information to Glory or Kathy Morgan as soon as possible so that this project can be completed. Chad Reid will post a form on the internet which you can use to provide the information needed.
Rich Barrett reported that the Board met on January 26 and approved the budget for next year. The amount was not increased over the current budget.
Questions from the floor: How do we enforce restrictions? Answer: It is very hard although we have sent letters and had some success. There are currently 3 owners who are very delinquent on monthly payments. Two of these are foreclosures and there is little hope that we will be able to collect from these.
The President reported that she has received correspondence from the newspaper recycling company advising us that the price for recycled newspapers has dropped drastically. We currently recycle ½ ton of newspapers per month allowing us reimbursement of approximately $30 per year.
Rich Barrett moved and John Castiglia seconded that we have the newspaper dumpster removed from Village property. The motion was approved by unanimous voice vote. The President will call tomorrow to remove.
NEW BUSINESS:
The President thanked Bob Ayers for the work he has done regarding changing the water meter serving the clubhouse and pool. As a result of Bob’s efforts, for a one time cost of $286, we will save $1.341.70 each year.
Brenda Cloukey reported on the proposal to install a security system in the RV Storage area. The area will be divided in half so as to accommodate secure and non-secure areas for storage of items. Plans have been finalized and prices have been determined and those opting to place their vehicles in the secured area have agreed to absorb the costs. A description of the plan and drawing of the area is attached to these minutes.
Rich Barrett moved and Mary Hurst seconded that the Board approve installation of a security system in the RV storage area as outlined above. The motion passed by unanimous voice vote.
Chad Reid outlined his proposal to lease the building in the RV storage area from GCV for a nominal fee. He would make repairs to the building at his expense, then use approximately ½ the building to store his personal items and sub-lease the other half to someone else. Questions arose regarding the legality of GCV leasing property on common ground to an individual. Several other suggestions were heard from the floor.
The motion was tabled for further investigation and consultation with our lawyer.
As there was no further business to come before the Board, John Castiglia moved and Mary Hurst seconded that the meeting be adjourned. The motion was passed by unanimous voice vote and adjournment prevailed at 8:04 p.m.
Respectfully submitted,
Kathleen Morgan
Secretary