The meeting was called to order by President Frank Sykes at 7:00 p.m. The president led the Pledge of Allegiance to the flag.
Present: Frank Sykes, Paul Bredlau, Kathy Morgan, Mary Noack, Mary Hurst, and John Castiglia.
The Secretary read the minutes of the meeting of May 11, 2009. The Minutes were approved as read.
Financial Report
Treasurer, Mary Noack reported that as of August 31, 2009, the balance in the Operating Account is $13,592.00 and the Reserve Account balance is $91,248.57. The treasurer’s report was accepted as presented.
COMMITTEE REPORTS:
Welcoming: No report
Code Enforcement/Architectural Committee: John Castiglia reported that authorization has been issued to Larry Frazier to install screen outside utility shed, and to Jack Donovan to install new windows.
Maintenance: Dutch Sykes reported that over the summer, a new door has been installed in the poolroom; the shuffleboard courts have been refurbished; new street signs have been installed on all village streets; pool gauges have been installed; and the meter at the RV storage area has been installed.
RV Area: Paul Bredlau stated that if you have an assigned spot, you may not relocate your vehicle unless you first notify and discuss the move with Paul. Also, if you cease to use the spot, please notify him so that the place may be reassigned. Also, return the key.
Pool: Paul Bredlau reported that we are in the process of painting the pool deck. Please note that it might be necessary to close the pool some afternoons around 3:30 to ready the area for painting.
Social Club: Jackie Bredlau stated that there will be a roast beef dinner on September 26. Also, Dutch stated that plans are being made to attend a doo wop concert in Spring Hill on October 10. The cost is $5.00 per person and anyone interested in attending should contact Dutch.
Documents: No Report
Election Committee: No Report
OLD BUSINESS:
President Sykes stated that inasmuch as we have never received word from the SBA office concerning our request to spend the remaining funds from the loan for an alternate reason, we can still assume that we can spend the unused load to refinish our roads. He will be submitting a proposal to do just that later in this meeting.
The washing of the pool furniture has been completed by Chet Kosko.
We are still in the process of studying the village computer system.
NEW BUSINESS:
President Sykes noted the resignation of Larry Frazier as Director and nominated Bob Ayers to replace him for the balance of this term. Kathy Morgan moved, Mary Hurst seconded that Bob Ayers be appointed to fill the vacancy. The motion was approved by unanimous voice vote.
President Sykes noted that Val Stauder has resigned from the Code Enforcement/Architectural Committee. Joe Dilandro, Jr. has agreed to fill this vacancy.
President Sykes stated that all members of the board have been provided information concerning the need to reseal the village streets. It has been proven that resealing streets approximately every 4 years will preserve the road for a much longer period of time thus eliminating the need to resurface. Two estimates have been received. After some discussion, Paul Bredlau moved and Kathy Morgan seconded that we contract with C. J. O’Neil Paving Contractor to reseal the GCV streets and parking lot at a total cost of $11,970.00 and that we use the remaining funds from the SBA loan to pay for the project. The motion passed by unanimous voice vote.
President Sykes stated that he has been informed by our Insurance Company that we must provide locked gates at all entrances to the pool area. Mary Hurst moved and Mary Noack seconded that new gates with lock boxes be installed at a cost of $607.62 plus tax. The motion passed by unanimous voice vote. We will be able to use our clubhouse key to unlock these gates.
As there was no further business to come before the Board, Paul Bredlau moved and Mary Hurst seconded that the meeting be adjourned. The motion was passed by unanimous voice vote and adjournment prevailed at 7:35 p.m.
Respectfully submitted,
Kathleen Morgan
Secretary