GCVHOA BOARD OF DIRECTORS MEETING

February 8^th, 2010

      The meeting was called to order by President Dutch Sykes who led in the Pledge of Allegiance to the flag.

ROLL CALL:  Present were: Paul Bredlau, Mary Noack, Bob Ayers, John Castiglia, Mary Hurst and Dutch Sykes.

MINUTES OF LAST MEETING:  Paul Bredlau read the minutes of the January  meeting.  Mary Hurst motioned to accept as read with Mary Noack seconding.

All voted to approve the minutes.

FINANCIAL REPORT:  Mary Noack read the financial report as of January 31^st 2010.  Balance in the operating account $22,750.31, and the reserve account balance is $24,750.31.  There are also two CDs totaling $60,000.00 with interest of $448.82.  Mary Hurst motioned to accept the report with John Castiglia seconding.  All present voted to approve.

COMMITTEE REPORTS:

        WELCOMING:  Mary Hurst said that three homes have been sold but there’s no one here to be welcomed.

        CODE ENFORCEMENT/ARCHITECTURAL:  John Castiglia had nothing to report.

        MAINTENANCE:  The toilet in the lady’s restroom has been repaired by Paul Bredlau.

        RV PARK:  Chad Reid said that someone would be there to figure out what has to be done with the security.  He asked for some volunteers to help dig trenches for the project.  He also said that there have been several donations and asked if anyone would like to donate, to contact him.     

        POOL AREA:  Nothing to report.  Dutch mentioned that the deck and furniture needs to be power washed.

        DOCUMENTS:  Bob Ayers said nothing has come up for any changes to our documents.

        ELECTION:  Brenda Cloukey stated all was in order for the upcoming election with no one willing to run for president, so write-ins will be essential.

        OLD BUSINESS:  Hand Rail:  Due t o Larry Frazier not being at the meeting because of his wife’s appointment, the hand rail was tabled until next month.    

Jacuzzi:  There was much discussion about the replacement of the Jacuzzi.  Most present were in favor of a new Jacuzzi.  Dutch read an email from the lawyer regarding the fiduciary responsibility of the board.  Mr Payton said that however the people vote, the fiduciary responsibility ends there if the project is voted down.

        NEW BUSINESS:     Dogs:  The president stated that there have been  some complaints about dogs relieving themselves on other people’s lawns.  He requested that the dog owners walk their dogs on the sidewalk or the street, and if the dogs need to relieve themselves, to see that they go in the area between the sidewalk and the road.  The owners are still responsible for picking up the waste.

        SPEEDING IN THE VILLAGE:  Dutch did a price check on 20 MPH signs.  He

Figured 7 signs were needed in order to be placed in the middle of each street.  The cost would be $112.00 plus tax.  Everyone thought that it would not help, so it was tabled until the next meeting.

        CONTRACTS:  The president said two contracts are needed for next year.  He said Millian-Aire proposed a service contract for the three air conditioners at a cost of $335.00.  A motion was made by Mary Noack with Paul Bredlau seconding.  All voted for it.     

        Dutch said that Charlie Beltramini presented a contract for next year for $403.00 per month.  Mary Noack motioned to accept and Paul Bredlau seconded.

Voting yes was: Bob Ayers, Mary Hurst, Mary Noack & Paul Bredlau.  John Castiglia voted no.  The contract was approved 4 to 1.

        The president said that a new phone directory is being prepared, and anyone who has a change, deletion or addition, to please call Alice Sykes at 378-7580.  A flyer will be distributed in the next few days.

        NEWSPAPER RECYCLE BIN:  A motion was made by Mary Hurst and seconded by John Castiglia to bring back the recycle bin.  After some discussion,

Voting yes was Bob Ayers, Mary Hurst, and John Castiglia.  Voting no was Paul Bredlau and Mary Noack. The bin was approved 3-2.

        ENTRANCE SIGN:  Dutch asked for a committee to clean the entrance sign as needed.  Glory Schrader volunteered to chair the committee with Therese Weyland, Bob Cox, Chet Kosko and Jackie Bredlau also volunteering.

        DECORATING THE CLUBHOUSE:  Toni Brunk presented the plans for decorating the clubhouse for a total of $397.00.  The Social Club has voted to pay for all of the material needed.  A copy of the color scheme was passed around for everyone to see.  A motion to approve the decorating was made by Mary Noack and seconded by Mary Hurst.  Others voting yes were Paul Bredlau and John Castiglia.  Bob Ayers voted no.  Project was approved 4 – 1.

 A motion to adjourn the meeting was made by Mary Hurst and seconded by Mary Noack.  The meeting was adjourned at 8:15 PM.

                                                                ______________________

                                                                Frank Sykes, President