BOARD OF DIRECTORS MEETING

MAY 9, 2011

The meeting was called to order at 7:00pm and the Pledge of Allegiance was recited by all attending.  Roll call was taken – all were present with the exception of Toni Brunk, recording secretary and Glory Schrader, Director.  Minutes of the last meeting were read by Jack Fair – Mary Hurst moved that they be accepted as read, Jack Fair seconded.  Minutes were accepted.  Isabel Miller read the Treasurer’s report and reported that interest on the CD has not yet been reported but it should be the same as the previous year.  Jack Fair moved that the report be accepted, George Quail seconded – report accepted as read.

COMMITTEE REPORTS:

Maintenance - Chet reported that the pool cover has been removed.
RV Area - Jack Fair reported that the RV area is in good shape and he has had no response yet as to the ownership of the red trailer still sitting in that area.

Pool Area – Chet reported that the pool lights are out.  Larry will call the company that takes care of these lights and have them repaired or replaced, whichever is appropriate.  Larry also stated that he has been in contact with the pool maintenance man who has been there every day this week to correct the algae problem.  He is trying not to use too strong a chemical for this problem so it may take a while to be finally cleaned up.

Social Club – Jackie stated that the soup suppers prior to Board meetings will begin in October.  Dates of upcoming Social Club events are posted on the bulletin board.  Paul reported that the gas is hooked up but there is an issue related to the smoke detector requiring a sensor in the stove hood and an alarm – the estimate for this additional work is $650.  Joan Ray raised an issue about gas being voted against some years ago. 

Welcome Committee – Mary Hurst reported that there is one new resident in the park – Ernie Colson and his wife.  She will complete the welcome process when Ernie’s wife arrives.

OLD BUSINESS:

Soup Suppers – no help is needed. 

Minutes on CD – Information will be presented when details are finalized.

NEW BUSINESS:

Pool and Spa Signage – Larry explained that when the “Hot Tub Closed” sign is up it is only because the cover is still on the hot tub.  The County requires that when the cover is on the hot tub, as well as the pool, the “Closed” sign must be displayed.  This is also true if there is any maintenance being performed. 

Pool Chairs – Information regarding pool chair research is on the bulletin board.  We have two quotes so far to replace 15 chairs.  We will use vinyl rather than mesh because they last longer.  One estimate is for PVC “H” base for $95 per chair; the second quote is $115 per chair.  We will get one more estimate before a final decision is made.

Committee Vacancies – Applications are currently being entertained for people to serve on the Code Enforcement Committee.   We are also researching former problems to better suit our needs in the community.  The Documents Committee and the Election Committee also need people to serve.  A few more Trustees would also be in order.

Pasco County Workshops – There has already been one workshop and more are available.

Safety of Outside Parties – It has been suggested that we pour concrete along the outside wall of the clubhouse to fill in the area where plants used to be, since nothing will grow in that area and the remaining “hole” is a safety issue.  Larry also suggested the possibility of using concrete patio blocks.  The blocks cost approximately $3.00 each and concrete would cost $150 per yard.  This will require further research and discussion with the property owners.

Millionair A/C Maintenance Contract – Millionair has reported that everything is in good working order.  One heat handler is 14 years old and still in good condition at this time but due to its age, it could go at any time.  It will cost $335 a year to continue the contract with Millionair and they would service our 3 units and charge only for parts.

Lawyer Search – We are continuing the search for a suitable lawyer.

OTHER ISSUES:

Bob Ayers brought up issues regarding the way our meetings are run and that they do not follow Robert’s Rules of Order.  Larry responded that we are trying to run things the way they have been run in the past and that we need to be consistent.

Discussion followed regarding the architectural code as it relates to our bylaws.